The Evelyn and Walter Haas, Jr. Fund works to advance equality and justice so every

person can thrive and live life with dignity and hope. Rooted in the Bay Area, the Haas, Jr.

Fund is guided by an enduring set of core values. These values reflect the founders vision

and shape everything the Haas, Jr. Fund does.

• Inclusion: We celebrate the rich differences in human identity and embrace the

perspectives of all people.

• Respect: We are guided by the wisdom and voices of people and communities

working for change.

• Collaboration: We believe in the transformative power of working together to

advance a shared vision.

• Courage: We take a stand to make a deep and lasting difference on urgent social

issues.

About the Evelyn & Walter Haas, Jr. Fund

The Haas, Jr. Fund focuses on a set of issues confronting California and our Bay Area

community. Among our priorities: building a fairer, more representative democracy in

California; advancing more humane approaches to immigration and expanding

opportunities for immigrant youth and families; and making higher education more

affordable for lower-income California students. For more information, visit us online at

www.haasjr.org.The Haas, Jr. Fund has a full-time staff of 16 and assets of approximately

$500 million. Located in downtown San Francisco, it has awarded over $765 million in

grants since its founding in 1953.

The Haas, Jr. Fund aspires to build an organizational culture that is inclusive and that allows

all of us to live and breathe our values and lean into Haas, Jr. Funds core strengths. We

believe deeply in our staff members, we take care of each other, and we work to develop

our colleagues skills and help them grow. We collaborate to lift up good ideas and diverse

perspectives while embracing innovative solutions. We work with passion and gratitude for

the opportunity to make a positive impact and change peoples lives.

Position Summary

The Executive Support Coordinator provides high-trust, senior-level administrative support

to the Leadership Team and Board of Directors as well as coordination for the

organizations operations.

This position supports the maintenance of a welcoming, well-run office environment. The

person in this role represents the Haas, Jr. Fund with warmth and professionalism, brings

strong judgment and discretion, and enjoys being a steady, thoughtful partner that

embraces technology and continuous improvement. Because the organization is small and

collaborative, we seek a proactive colleague who takes initiative to improve the

innerworkings of the organization and can help foster a diverse, equitable, and inclusive

workplace culture.

Essential Functions, Duties, and Responsibilities

Responsibilities fall within three primary areas: Leadership Team Executive Support, Board & Committee Administration, and Office Operations.

1) Leadership Team Executive Support

• • Serve as the primary executive support coordinator to the Leadership Team, managing calendars, scheduling, and meeting logistics across competing priorities and time-sensitive work. The Leadership Team is comprised of (the CEO/President, Vice President of Finance & Operations (VPFO), and Vice President of Programs (VPP).
  • Coordinate domestic travel, hotel, conference registration and related arrangements; prepare and process expenses and reimbursements accurately and on time (e.g., via Expensify or similar tools).
  • Triage and route (and handle if possible) incoming requests and communications for the Leadership Team and prioritizing and filtering.
  • Draft, manage, and organize sensitive correspondence, files, and communications with excellent judgment and confidentiality.
  • Manage the organizational calendar and schedule Leadership Team meetings, all-staff meetings, the docket production calendar, and DEI/HR-related learning sessions; ensure meeting logistics run smoothly (tech/A/V, rooms, and catering as needed). Send reminders and follow up with colleagues to ensure docket deadlines are met.
  • Support special projects and time-bound initiatives as assigned, coordinating across de…