About:

The Brigid Alliance (501c3) is a nationwide practical support organization for people who must travel long distances for abortion care. Working across the United States, we arrange and fund confidential travel, lodging, childcare, and logistical assistance, closing the gap between the need for an abortion and the ability to access one. We partner with independent and nationally affiliated clinics, abortion funds, and local and regional practical support organizations. The Brigid Alliance envisions a world where everyone has access to abortion care, uninhibited by stigma, and free of systemic or geographic barriers.

Since launching in August of 2018, The Brigid Alliance has assisted more than 8,500 individuals and families from all 50 states, the District of Columbia, Puerto Rico, and beyond. We are a crucial part of the reproductive health ecosystem, connecting the geographic and metaphorical dots between policy, providers, practice, and patients.

Role Overview:

The Operations & Administrative Assistant is the organizations steady point of coordination – keeping day-to-day operations, administration, and logistics running smoothly so program and development teams can focus on mission. This role handles scheduling and meeting support, purchasing, vendor coordination, document/records organization, travel logistics, reimbursements support, light finance administration, and warm, timely service to staff and partners. The role reports directly to the Director of Operations and collaborates closely with the Director of Operations (DO), Associate Director of People & Culture (ADPC), and Senior Operations & Administrative Associate, and also engages frequently with the Programs and External Relations teams.

Responsibilities:

Administrative & Operations Support

• Manage the organizations private mailbox, including monitoring incoming mail, scanning and routing items securely, coordinating deposits or follow-up as needed, and maintaining clear documentation.
• Manage calendars, scheduling, and logistics (as needed); coordinate cross-functional meetings with clear agendas, notes, and follow-ups.
• Prepare meeting materials (slide decks, handouts), track action items, and keep shared folders organized and current.
• Provide friendly, timely support via gmail, Dialpad, and Slack; route requests to the right owner and follow through to closure.
• Coordinate vendor relationships (office/IT supplies, shipping, training vendors, event spaces.
• Support procurement: collect quotes, place orders, track deliveries/returns.
• Assist Finance with routine AP/AR paperwork, receipt collection, coding, and documentation; support timely and accurate filing.
• Support staff reimbursements and company card receipt collection; nudge gently and help staff resolve blockers.
• Maintain tidy digital records (W-9s, contracts, invoices, acknowledgments).
• Support logistics for retreats, board meetings, and all-staff sessions: invites, RSVPs, accessibility needs, agendas, materials, notes, and vendor coordination (venue, catering, A/V).
• Support travel and lodging per policy; ensure accessible options and cost-conscious choices, as needed.
• Support recruiting logistics (posting links, interview scheduling, candidate communications), onboarding checklists (equipment, accounts, swag), and offboarding task lists.
• Keep P&C shared spaces (forms, FAQs) up to date; help staff find what they need quickly.
• Assist with staff events, trainings, and wellness…