Driving Services

Provide safe and reliable driving services for Ipas staff as and when required.

Ensure the internal and external cleanliness of vehicles and motorbikes at all times.

Ensure adequate fuel availability in vehicles for daily operations.

Use the shortest, safest, and most efficient routes , avoiding unnecessary mileage and time.

Conduct daily vehicle condition checks , including brakes, lights, indicators, radiator, battery, tire pressure, engine oil (mobil), fuel level, and overall roadworthiness.

Provide pick-up and drop-off services for staff, visitors, and guests as requested by the office.

Coordinate with the security focal point and traffic control prior to starting trips, when required.

Strictly follow traffic rules, organizational norms, and Ipas values at all times.

In the event of an accident, follow established procedures , immediately notify the supervisor/office, and provide necessary assistance.

Ensure the vehicle is equipped with all required safety tools , including a toolbox, safety items, and a fully stocked first-aid kit .

Follow up on regular servicing of vehicles and motorbikes at reputable service outlets, including timely replacement of parts such as air filters, engine oil, and other required components.

Maintain accurate records of fuel refueling, repairs, maintenance, and parts replacement in the vehicle logbook.

Complete and submit Ipas standard travel logs promptly after each trip.

Ensure timely renewal of vehicle and motorbike documents , including blue books, pollution checks (green stickers), and other regulatory requirements.

Follow up on provincial motorbike blue book renewals in compliance with applicable legislation.

Monitor and calculate fuel consumption and mileage , ensuring proper documentation and comparison through logbooks.

Administrative Support

Provide support for photocopying, scanning, binding , and replacement of toner/cartridges for photocopiers and printers.

Offer logistical support for workshops, meetings, trainings, and seminars.

Handle errands with banks and other relevant institutions for official transactions.

Deliver and collect official documents, letters, parcels, pouches , and other materials to and from partner organizations, government offices, donors, and vendors.

Receive incoming phone calls and relay messages in the absence of the receptionist.

Support store operations, including physical verification of items , preparation, packing, and timely placement of materials as required.

Provide logistic support in workshops, meetings, and seminar.

Run inter organizational, governmental, partners, donors and vendors’ offices for delivery of official documents, letters, parcels, pouches etc.

Receive phone calls and relay/take messages on the absence of receptionist.

Support in store on physical verification, make preparation of materials packing and placing in required time.

Understand and comply with the organization policies and ethics

Understand and comply with the Human Resources, Procurement, Travel, Finance Policy, and other policies of the organization.

Commitment and adherence to the Ipas code of business ethics and conduct and safeguarding policy.

Ensure Ipas representatives (including consultants, interns, volunteers, independent contractors, suppliers/vendors, board members, sub-awardees) and government officials directly working with Ipas and its partners understand and practice the prevention of sexual exploitation and abuse policy while in partnership and implement program with Ipas.

Contribute to safe working environment where every team member is treated equally and respectfully.

Live up to the Ipas core values driven, principled, bold, interdependent.

Ensure all work activities comply with the organization rules and regulations

Ensure proper documentation of memos, decisions, reports and any official documents for record keeping hardcopy/OneDrive/Luna as appropriate.

PSEA compliance

As an Ipas Nepal employee read, understand, and sign the acknowledgement to comply with all aspects of the PSEA as defined by the PSEA policy.

Contribute to safe working environment where every team member is treated equally and respectfully.

Ensure Ipas representatives (including consultants, interns, volunteers, independent contractors, suppliers/vendors, board members, sub-awardees) and government officials directly working with Ipas and its partners understand and practice the prevention of sexual exploitation and abuse policy while in partnership and implement program with Ipas.

Other responsibilities

Engage in a learning culture and participate and enrol learning courses of Ipas University.

Willing to be back up for staff and vacant positions and perform other related duties as required.

Completion of Basic Level Examination-Grade 8, and candidate with SLC (SEE) completed certificate will be preferred.

Qualifications, Experience, Knowledge and Skills

Must have a valid driving license.

A minimum of 3-4 years of driving experience.

Previous experience of working in I/NGO will be preferred.

Must have skills and knowledge in vehicle maintenance; ability to do simple general maintenance as required on the vehicle.

Must be conversant with all traffic regulations and the Highway rules.

Extensive field travel to be expected inside Karnali province

Proven employment record in similar position.

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.