With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable childrens life stories!

Employee Contract Type:

Job Description:

Goal 1: Food and Cash Assistance Information Management

Key Responsibilities

Lead management of food and cash assistance information using ITS, LMMS, LESS, and PartnerConnect to ensure full traceability of commodities and cash from receipt to final distribution.

Milestones

ITS, LMMS, and LESS are configured and operational for all active projects

All commodity receipts, dispatches, and distributions captured accurately in systems

Cash-based assistance data entered and validated monthly

Regular reconciliation between system data and field records

System issues identified, logged, and resolved in coordination with support teams

Monthly system performance checks conducted

Goal 2: Donor Reporting and Compliance

Key Responsibilities Ensure timely and compliant submission of all WFP food and cash assistance reports through PartnerConnect, aligned with Field Level Agreements.

Milestones

Monthly Forms 3, 4, and 6 prepared and submitted by the 5th of each month

Commodity Summary Statement (CSS) and Cash Transfer Summary Statement prepared monthly

CSS and Forms 4 reconciled and verified before submission

PartnerConnect reports validated and submitted on time

Follow-up on WFP feedback and verification comments

Reporting calendar shared and monitored with project teams

Goal 3: Warehouse and Logistics Oversight

Key Responsibilities Provide information and reporting oversight for warehouse and logistics operations, supporting Warehouse Supervisors to maintain accurate and compliant records.

Milestones

Monthly warehouse stock reports reviewed and validated

Physical inventory conducted jointly with Warehouse Supervisors

Warehouse inspection and spot-check visits are conducted regularly

Loss, damage, and claims reports prepared and followed up on

Dispatch and receipt documentation reviewed for accuracy

Variances identified and corrective actions tracked

Goal 4: Financial Documentation and Invoice Management

Key Responsibilities Support timely preparation, submission, and tracking of invoices and financial documentation related to food and cash assistance.

Milestones

Monthly invoiceable costs identified with the Finance and Project Manager

Invoice packages compiled with complete supporting documents

Invoices submitted to WFP within agreed timelines

Invoice tracker updated and shared with management regularly

Follow-up conducted on pending or delayed invoices

Coordination meetings held with Finance on reconciliation issues

Goal 5: Data Quality, Archiving, and System Integrity

Key Responsibilities Ensure high data quality standards, secure system backups, and compliant archiving of food and cash assistance documentation.

Milestones

Monthly data quality checks conducted across systems

Regular ITS and LMMS backups completed and labelled

Digital archives maintained on WVSS SharePoint

Physical files archived securely at Tonj North Office

File indexing and labelling updated regularly

Audit readiness checks are conducted periodically

Goal 6: People Management, Supervision, and Capacity Building (FAIRA and Warehouse Supervisors)

Key Responsibilities Provide direct supervision to FAIRA and functional oversight to Warehouse Supervisors to strengthen reporting, systems use, and compliance.

Milestones

Clear roles and reporting lines established for FAIRA and Warehouse Supervisors

On-the-job training provided on ITS, LMMS, LESS, and PartnerConnect

Monthly performance check-ins conducted

Field mentoring and supportive supervision conducted

Capacity gaps identified and addressed

Performance feedback documented and followed up on

See the attached JD

Applicant Types Accepted: