QUALIFICATIONS:

Bachelor’s Degree in Business, Accounting, or related field

Minimum of four (4) years of experience in research administration, particularly managing federally-funded awards in an academic or research institution setting

Strong understanding of federal regulations and policies governing sponsored research with knowledge of industry best practices

Experience managing fixed price, time & materials/labor hour, and cost type contracts(and/or subcontracts) and solid understanding of regulations associated with the administration of each

Ability to perform and comprehend price and cost analyses

Exceptional attention to detail and accuracy in financial management and reporting

Excellent organizational skills with the ability to manage multiple projects simultaneously and meet deadlines

Effective communication skills, both written and verbal, with the ability to interact responsively and professionally with diverse stakeholders

Able to work independently as well as collaboratively in a team-oriented environment

Computer skills including intermediate level experience with Excel and other Microsoft Office Software required

Developed understanding of OMB Regulations, DoDGARs, FAR, DFARS, and other applicable regulations

Certified Research Administrator and/or Certified Federal Contracts Manager preferred

Knowledge of DoD medical research enterprise desired

MANAGEMENT RESPONSIBILITIES

Accountable for personnel recruitment, onboarding, performance management, and retention of direct reports

Conduct counseling, corrective action, up to and including termination, in collaboration with People Operations and Director

Monitor time and effort reporting for research personnel

Ensure direct reports demonstrate understanding and competence in their role

Plan and facilitate individual and team meetings

Develop and deliver training for peers and other members of program team

RESPONSIBILITIES

Inform growth decisions based on detailed knowledge of business intelligence gathered from sponsors, customers, and other stakeholders

Develop cost volume/proposal budget, subcontracting plan, and other necessary documentation as part of a collaborative proposal submission, provide initial application review

Review and negotiate terms and conditions of award

Lead project set-up and kick-off with stakeholders

Monitor terms and conditions of award and federal guidelines

Initiate, negotiate, and execute all agreements in support of the award

Read and interpret contract and other award documents to determine budget, invoicing schedule, restrictions, and other pertinent information

Manage project budget to ensure compliance, appropriate expenditure, and prevention of any deficit

Provide financial information and reporting to research teams and department leaders

Process modifications, sponsor requests, monitor technical reports as compared with SOW

Manage subrecipients, conduct risk assessments, and annual subrecipient single audit reviews

Ensure and monitor the submission of progress reports and deliverables to sponsor ensuring accuracy and compliance with sponsor requirements

Interpret and monitor regulations and guidelines of program funding for grants, cooperative agreements, contracts and clinical trial agreements

Review and submit sponsor correspondence such as requests for prior approval and no-cost extensions

Lead effective “project close out” with all stakeholders

Complete all award compliance study close-out activities

Ensure effective disposition of all project assets