Org. Setting and Reporting

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This position is located in the Humanitarian Financing Unit (HFU) of OCHA Regional Office for Asia and the Pacific (OCHA ROAP), based in Bangkok, Thailand, of which its objective is to provide all related humanitarian financing services, both through remote support and physical deployment, to all OCHA offices across the Asia Pacific region. The incumbent reports to Humanitarian Affairs Officer (Head of HFU), OCHA ROAP.

Responsibilities

Under the direct supervision of the Humanitarian Affairs Officer (Head of HFU), and overall supervision of the Head of office, the incumbent is required to perform the following functions: 1.Ensure adequate grant and programme management support to the Humanitarian Financing Unit (HFU), especially in the HFU-related activities, this includes overseeing the functioning of grant and programme management activities of the HFU for a portfolio of projects (normally defined geographically), including quality assurance of narrative proposals and project budgets in compliance with global, regional and in-country guidelines. 2.Support monitoring and reporting processes of funded projects. As part of the Fund’s risk management framework, the role will support in ensuring the partners compliance with monitoring and reporting processes including through developing and updating appropriate project monitoring and reporting tools in accordance with the monitoring and reporting framework and related guidelines. 3.Liaise with and contribute to the capacity building of partners. This is done through regularly liaising with already funded and potential partners, particularly local and national NGOs, promoting coherence between humanitarian needs and response activities, and providing accurate information on funding guidelines and criteria, application procedures, proposal development, project implementation and other related issues. 4.Support analysis, communications and public information activities, this includes supporting preparation of updates on a regular basis on funded projects and humanitarian issues emerging during project implementation to the Humanitarian Coordinator, the OCHA COs, the HFU Advisory Board, donors and other relevant stakeholders. 5.Perform other duties as assigned by the Head of the Humanitarian Financing Unit (HFU) / Fund Manager. The role is part of a Financing Unit with a broad scope of work in managing the regional fund and CERF grants. Flexibility to contribute to other Unit priorities in line with the guidance of the Fund Manager is required.

Competencies

• Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Education A first-level university degree in project management, development studies, international relations, public administration, economics, accounting or a related field is required. Job – Specific Qualification Masters degree or equivalent in project management, development studies, international relations, public administration, economics, accounting or a related field is desirable. A certificate in project management is desirable. Work Experience A minimum of 2 years (or no experience if graduated with advanced university degree) of experience in areas of grant and/or programme management, humanitarian affairs, humanitarian emergencies, donor relations, monitoring and evaluation, communication and reporting, budget management and/or administration-financing is required. Experience in humanitarian financing, e.g., grant management, fundraising, and donor relations for humanitarian programmes is required. Experience in monitoring, reporting and/or evaluation of projects or programmes is required. Experience in humanitarian assistance is desirable. Experience in the United Nations Common System or international organizations is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Thai is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages Language Reading Writing Listening Speaking English UN Level II UN Level II UN Level II UN Level II Thai UN Level II UN Level II UN Level II UN Level II Assessment Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods. Special Notice Candidates must be Thai nationals. Appointment against this post is on a local basis; candidates shall be Thai nationals and will be recruited in the country or within commuting distance of the ESCAP office. If no suitable local candidate is identified, Thai nationals residing elsewhere may be considered, in which case the candidate would be responsible for any costs related to travelling and relocating to Bangkok in the event of an employment offer. Locally recruited General Service staff members applying for this post must meet the minimum requirements, including academic qualifications and years of relevant experience. Relevant experience in the General Service category at G-6 and G-7 levels may count towards experience requirements. The initial appointment is for a period of one year. Extension of appointment is subject to satisfactory performance and availability of funds. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrators working…