Position Description for Parish AdministratorSt. Paul’s Episcopal Church, Brookline, MAHours: 25 hours per week | Start Date: May 1, 2026

Position Summary

St. Paul’s Episcopal Church is an active, welcoming parish in the heart of Brookline, committed to loving God and loving our neighbors near and far. We are a community that takes that mission seriously: in our worship, our pastoral care, our outreach, and in how we treat the people who walk through our doors.

We are looking for a Parish Administrator who wants to be part of that mission, not just support it from a distance. This is a role for someone who finds meaning in making an organization run well who understands that well-managed communications, a well-kept calendar, and a well-maintained building are all forms of ministry. The Administrator works closely with the Rector to manage day-to-day parish operations, including office administration, facilities coordination, and information management, and plays a key role in how parishioners, visitors, and community partners experience St. Paul’s.

Key Responsibilities

Administrative Operations

• Serve as a welcoming and professional presence for all who contact or visit the church often the first face or voice people encounter
• Oversee day-to-day administrative operations, ensuring efficient workflows and timely completion of tasks
• Maintain clear and responsive communication with the parish via email, telephone, and in-person
• Manage and maintain the church calendar, coordinating events, meetings, and building usage
• Produce all worship bulletins and weekly newsletters; distribute newsletters and all parish communications
• Support ministry leaders with promotional materials and outreach
• Ensure all communication reflects the mission, values, and welcoming spirit of St. Paul’s
• Provide administrative support to the vestry and other committees as requested
• Maintain office equipment, supplies, and systems, including files on the office computer and cloud storage
• Keep outdoor signage current and reflective of parish life
• Collaborate with the Treasurer and Finance Committee on invoices, contributions, and budget-related tasks

Database Management (Realm)

• Serve as the primary administrator for Realm, the church’s contact database, and related applications
• Maintain accurate parish records: membership, diocesan, physical plant, and other operational data
• Train staff and parishioners on Realm as needed, in collaboration with parish leadership
• Generate reports to support ministry and decision-making

Facilities and Space Use

• Coordinate scheduling of church spaces for special services (weddings, funerals, baptisms, and celebrations), parish events, meetings, and community partners
• Serve as the primary liaison for external groups using the facilities
• Oversee annual contracting and scheduling for music concert groups (JanuaryMarch)
• Work with the Buildings & Grounds Committee on maintenance, safety, and cleanliness
• Assist in planning and coordinating special events and programs

Qualifications

• Strong organizational and time-management skills; able to prioritize and problem-solve across multiple tasks
• Excellent communication and interpersonal skills, with a collaborative and welcoming manner
• Proficiency with Microsoft Office Suite, Google Workspace, and basic graphic design tools (e.g., Canva)
• Experience with database management systems; familiarity with Realm is a significant plus
• Experience in event coordination or facilities management is an asset
• Genuine understanding of and respect for the mission and values of The Episcopal Church

Position Details

• Reports to: Rector
• Hours: Part-time, 25 hours/week (hours may fluctuate around major church seasons: Christmas, Holy Week, and Easter)
• Overtime pay provided per the Employee Handbook
• Compensation: $29/hour
• Retirement: Church Pension Group (401k, 5% base, up to 4% match)
• Health Insurance: Pro-rated premium reimbursement at the 20-hour rate
• Start Date: May 1, 2026

How to Apply

Send a cover letter, resume, and three references torector@stpaulsbrookline.orgwith “Parish Administrator Application” in the subject line. Applications are reviewed on a rolling basis until the position is filled.

St. Paul’s Episcopal Church is an equal opportunity employer and welcomes candidates of all backgrounds.