About Raise the Children International

Raise the Children International (RTC) is a South African nonprofit organisation guided by the Ubuntu principleUmuntu ngumuntu ngabantuI am because we are. Since 2012, RTC has supported rural orphans through their educational journey, providing comprehensive academic, psychosocial, and developmental support. We believe that every child holds extraordinary potential waiting to be unlocked, and that investing in children is investing in the future of entire communities.

About the Role

The Office Manager ensures the smooth operation of RTC’s administrative functions. This part-time role is essential to maintaining organisational compliance, protecting confidential records, and enabling the team to focus on mission-critical work. The successful candidate will be a highly organised, digitally proficient professional who exercises discretion and maintains the highest standards of integrity in handling sensitive information.

Key Responsibilities

Statutory Records Management

• Maintain all statutory records in compliance with South African nonprofit legislation, including NPO registration, tax exemption certificates, and B-BBEE documentation
• Ensure timely filing of annual returns and regulatory submissions
• Organise and maintain both digital and physical filing systems with consistent naming conventions and accessibility standards
• Monitor compliance deadlines and alert leadership to upcoming requirements

Employee Records Administration

• Establish and maintain confidential employee files including contracts, personal information, performance documentation, and leave records
• Process and track employee leave requests and maintain accurate leave balances
• Coordinate onboarding documentation for new staff members
• Ensure compliance with employment legislation and organisational policies regarding record retention

Scholar and Alumni Records Management

• Maintain comprehensive, secure files for all current Scholars and Alumni
• Ensure Protection of Personal Information Act (POPIA) compliance in handling Scholar data
• Support programme staff with document retrieval and file organisation
• Archive records according to established retention schedules

1. Procurement

• Source and procure office supplies, programme materials, and equipment as required
• Process online orders and manage vendor relationships
• Maintain inventory of supplies and anticipate replenishment needs
• Ensure cost-effective purchasing while maintaining quality standards

Travel and Logistics Coordination

• Arrange travel for staff, Scholars and Alumni using Uber, and travel agents as appropriate
• Develop comprehensive travel itineraries including accommodation, transport, and meeting schedules…