Assistant Business Manager

Reporting to: Business Manager

Department: Operations

Location: Remote (preference for individuals in the NY Metro or TriState area with travel as needed)

FLSA Status: Exempt

About National CARES Mentoring Movement

National CARES is a pioneering community-mobilization initiative that directly addresses the life-shredding effects of poverty and lays a blueprint for community recovery. Anchored by a 58 U.S.-city affiliate network, we are the nations recognized leader in the recruitment, training, and engagement of mentors, and the only organization in the U.S. providing holistic programming on a national scale to advance children growing up in poverty. Our work provides children and low-income parents with the emotional, social, academic, and career-readiness support they need to become self-sustaining, successful contributors to their families, communities, and society. We assist the often-forgotten people we serve in building bridges to the brighter futures they long for.

Position Overview

The Assistant Business Manager will provide critical support to the Business Manager in maintaining the organization’s financial operations, administrative processes, and business infrastructure. This role is essential in ensuring smooth day-to-day operations, supporting financial management, and contributing to the organization’s strategic goals.

Key Responsibilities

Financial Support and Administrative Operations:

• Assist in preparing financial statements and reports.
• Help maintain and organize financial records.
• Support budget tracking and reporting processes.
• Assist with payable reconciliation accounts.
• Prepare preliminary documentation for annual audits.
• Manage and organize digital and physical filing systems.
• Assist with mail processing and digital distribution.
• Support vendor communication and contract tracking.
• Help maintain office inventory and supply management.
• Coordinate scheduling for business-related meetings and events.

Business Operations and Data Management:

• Input and verify financial and operational data.
• Create and maintain spreadsheets and tracking documents.
• Assist in generating reports for internal and external stakeholders.
• Support data entry and reconciliation processes.
• Maintain and update digital record-keeping systems.
• Maintain Organization accounts (i.e. Zoom/Uber/ Adobe etc.)
• Coordinate communication between departments.
• Assist in preparing presentations and documentation.
• Support video and phone conferencing logistics.

Qualifications

• Commitment to the mission and vision of CARES.
• Bachelors degree preferred or relevant experience in business administration.
• A minimum of 1 year of experience in business administration.
• Goal-oriented with a solutions-focused approach to overcoming challenges.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines effectively.
• Data-driven mindset with the ability to make informed decisions and track results.
• High level of personal and professional integrity and trustworthiness.
• Highly motivated self-starter with an entrepreneurial spirit and strong ability to work independently.
• Demonstrates exceptional organizational skills, sound judgment, initiative, and a solutions-oriented approach while managing multiple priorities with efficiency and focus.
• Familiarity with Bill.com and Sage Intacct or comparable accounting system.

Supervisory Environment

• None at this time.

Working Conditions

• This position is remote, with occasional travel required to meet with partners, team members, attend conferences, or participate in organizational events.
• The applicant will work from a home office and be expected to engage in phone andvideo conferencing as necessary.

This description is intended to provide an overview of the responsibilities of the position. It is not all-inclusive and an incumbent in the position will be expected to perform other duties as required. The responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract.

Compensation and Benefits

This role is remote, and the salary range is $61,000-$65,000 yr DOE. Health benefits include Medical, Vision, and Dental. Other benefits: 403(b) retirement plan, 15 paid vacation days, paid sick leave, 12 paid holidays and more!

Equal Opportunity Employer

CARES is an equal opportunity employer. We encourage applicants from all backgrounds and experiences to apply. We value diversity and are committed to creating an inclusive environment for all employees.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CARES expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CARES employees to perform their job duties may result in discipline up to and including discharge.

Job Type: Full-time

Pay: $61,000.00 – $65,000.00 per year

Work Location: Remote

ALL APPLICATIONS MUST BE RECIEVED TO OUR INDEED POSTING TO BE CONSIDERED:https://www.indeed.com/viewjob?jk=30772b4fee1afe32&from=shareddesktop_copy