Position:Finance and Operations Associate (Temporary)

Expected Start Date: February 1, 2026

Reports to: Finance and Operations Senior Associate

FLSA: Exempt

Position Summary

The Finance & Operations Assistant is a temporary, full-time, hybrid position reporting to the Trail Conferences Finance and Operations Senior Associate, with responsibilities covering a variety of internal organizational processes and infrastructure, with a focus on Finance and Operations. We expect the position will run from late mid-February, 2026 to early June, 2026. Applicants should be comfortable working with staff in a fast-paced, open work environment while working on multiple projects simultaneously, such as:

Financial and business planning activities

• Purchase-to-Pay activities code all invoices, enter payable invoices into Quickbooks Online, cut checks, process signatures and check stubs, enter credit card expenses
• Treasury activities – prepare bank deposits, make weekly deposits at the local bank or via remote check capture, ensuring all back up and support is filed appropriately
• Sales & revenue activities – Assist with preparation and submission of grant reimbursements, process checks and other receipts in Quickbooks Online
• Responsible for filing and maintenance of financial records electronically and physically Grant reimbursement
• Work closely and frequently with Advancement Team members to reconcile pledges, donations, accounts receivable, store transactions, cash box, etc.
• Financial audit support pull, prepare, and upload audit requests on a timely basis
• Assist with budget data collection and …