Org. Setting and Reporting

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. The Incumbent: 1. Supervisor: Field Programme Support Officer 2. Supervisees: NA

Responsibilities

The incumbent: A) Anticipated outputs – Provide timely and effective administrative and operational support to ensure the smooth day-to-day functioning of the office, in line with organizational policies, rules, and procedures. – Support human resources and procurement administrative processes by preparing, processing, and following up on related documentation, contracts, and requests in coordination with relevant units – Ensure accurate processing and follow-up of administrative transactions, including suppliers invoices (including tax invoices), travel and accommodation arrangements, and logistical requests within agreed timelines. – Maintain accurate, up-to-date, and well-organized administrative records, filing systems, and databases, ensuring confidentiality, data protection, and compliance with audit and reporting requirements. – Support budget-related administrative processes by compiling, verifying, and organizing financial and administrative data for periodic reports and management review. – Assist in the administration of departmental projects, fellowships, and grants, including maintaining records, preparing progress reports, and managing logistical arrangements for workshops, conferences, and meetings. – Perform other related duties as may be assigned by the supervisor B) Nature and level of external and internal contacts – Regular coordination with internal units, including Human Resources, Finance, Procurement, and Programme teams, to facilitate administrative processes and ensure timely information exchange. – Professional interaction with external vendors, suppliers, service providers, and consultants for procurement, invoicing, logistics, and service delivery matters. – Coordination with internal and external stakeholders to support administrative arrangements related to meetings, workshops, travel, and accommodation, as required.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. Functional: i. Analysing ii. Relating and Networking iii. Planning and Organizing iv. Coping with Pressure and Setbacks v. Applying Technical Expertise vi. Integrity vii. Communication viii. Attention to Detail ix. Accountability

Education

A university degree from an accredited educational institution in Business Administration, Finance, Accounting, Economics, Public Administration, or a related field

Job – Specific Qualification

Not available.

Work Experience

Indicate your current involvement in any outside activities, as it is required. Including but not limited to employment, independent contractor/freelance consultant, board member (corporate, academic, etc), expert group, lobby, public speaking/writing (article, book, blog, social media etc), teaching, conferences, training, press statement, voluntary work, political activity, fundraising/donation for non-UNRWA entity, running for public office, role in political party or orgs, owning business, work for gov./NGO/private company/charity, UNRWA partner/vendor, full/part-time, paid or not. A yes answer doesnt necessarily lead to exclusion from future work at UNRWA, yet misrepresentation in providing accurate/complete info can lead to disqualification/termination of appointment, if hired. Minimum three years of relevant experience, preferably in Administration, finance, logistics, HR and customer service and/or other similar roles is required – Experience in using computer-based administrative and financial systems. – Use of appropriate tools and technologies to facilitate Admin work (i.e. SAP) – Experience with data entry, record keeping, or hotline operations is an asset. – Desirably previous experience of working with national or international NGOs or UN entities. and it is desirable Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English

and

Arabic are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Arabic

UN Level I

UN Level I

UN Level I

UN Level I

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview Special Notice Type of Contract: Limited Duration Contract (LDC), Band E. step”01″ The Limited Duration Contract applies to external candidates and UNRWA internal candidates on LDC. Duration of Contract: Until 31/12/2026 – with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need. Grade & Salary: LDC- Band E Step”01″ monthly basic salary ranges JOD (1,025.30) Other Benefits: Other benefits include compulsory medical insurance, 30 days of annual leave pro-rated to the duration of the contract where less than one year, and family allowance (if applicable). Additional benefits: -2 days of sick leave for each completed month of service. -Maternity Leave, upon meeting eligibility requirements. -2 weeks paternity leave. upon meeting eligibility requirements. This vacancy notice is open to internal candidates on LDC contract and external candidates. Only candidates residing in West Bank or Jerusalem, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in West Bank/ Jerusalem, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates of the underrepresented gender to assist the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post in the future should suitable vacancies become available. Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate. For UNRWA internal staff, they are required to specify and include…