POSITION TITLE: Bookkeeper (Part-Time / Hybrid)(14-20 hours/week, with occasional additional hours as needed)

REPORTS TO:Deputy Director of Operations

FUNCTION:Responsible for day-to-day bookkeeping and financial recordkeeping that supports the Museums operations and compliance, including managing the QuickBooks Online accounting system; ensuring accurate, timely financial reporting and reconciliation; and supporting audits and tax filings.

COMPENSATION$35-$40 per hour. This position is eligible for accrued paid vacation and sick leave in accordance with Museum policy and applicable law.

POSITION RESPONSIBILITIES:

Bookkeeping & Transaction Management

• Manage day-to-day bookkeeping in QuickBooks Online, including recording and paying bills (checks and autopay), tracking online transactions (events and memberships), credit card activity, payroll entries, and other recurring journal entries.
• Record POS activity, cash receipts, bank deposits, and transfers between bank and investment accounts.
• Oversee internal cash-handling procedures to ensure accuracy and compliance.

Reconciliations & Account Management

• Conduct monthly reconciliations of bank, credit card, POS, and investment accounts.
• Reconcile grants, prepaid expenses, deferred revenue, and other balance sheet accounts.
• Maintain the Chart of Accounts, fixed asset schedule, and Asset Management Workpaper.

Reporting & Financial Oversight

• Prepare monthly financial reports, including Profit & Loss, Balance Sheet, and Cash Flow statements.
• Support accounting for grants and special projects as needed.

Audit & Compliance Support

• Organize documentation, prepare schedules, and create reports for the annual external audit and Form 990 tax return.

JOB REQUIREMENTS:

• Minimum 3 years bookkeeping experience, preferably in a non-profit organization
• Proficiency with QuickBooks Online and Excel
• Experience preparing audit schedules
• Excellent analytical, organizational, and communication skills
• Familiarity with an e-commerce environment and Square POS a plus
• Positive, good-humored, supportive and team-focused attitude
• Candidates located in/near Fairfield County, CT or Westchester County, NY strongly preferred to support required weekly onsite presence

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