Org. Setting and Reporting

This position is located in the United Nations Disengagement Observer Force (UNDOF), duty station Amret Al Faouar. The incumbent will report directly to the Head of Mission.

Responsibilities

Within delegated authority, the Chief of Mission Support will be responsible for the following duties:

• Contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical/technical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics / supply chain management, communications, transport, air operations, etc.
• Certifies mission expenditures
• Advises the Head of Mission on all matters pertaining to administrative and logistical support.
• Plans, organizes, implements, manages and oversees activities and logistical / technical support operations
• Provides effective management of human, financial and material resources of the mission
• Identifies broad strategies required for the development and implementation of the mission supports work programme. Ensures alignment with the Organizational and Departmental strategic goals and directions.
• Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programmes for the support activities of the mission and takes the lead in securing the required human and financial resources for the mission.
• Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN regulations, rules, policies and practice in order to ensure the proper budget, accounting, financial and human resources management and control.
• Liaises, negotiates and coordinates with national authorities with respect to administrative and logistical matters.
• Ensures cooperation and integration of administrative and logistical resources with military, civilian and other substantive elements of the mission as required.
• Provides guidance, support and supervision to senior administrative and logistics/technical support staff as well as audit and evaluation services, as appropriate.
• Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative & logistics/technical support and other staff in the areas of his/her responsibility.
• Maintains good order and discipline of staff under his/her overall supervision.
• Represents the mission before legislative bodies, providing information and clarification in support of budget proposals
• Represents the mission support component at meetings, protocol and ceremonial occasions, military parades, etc. Performs related duties as may be required by the Head of Mission or DPKO, e.g. provides briefings to visiting senior officials on mission, administrative and technical support activities, etc.
• Performs other duties as required. Competencies PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. BUILDING TRUST: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency ; has no hidden agenda ; places confidence in colleagues, staff members and clients ; gives proper credit to others ; follows through on agreed upon action ; treats sensitive or confidential information appropriately. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education Advanced university degree (masters degree or equivalent) in business or public administration, human resources management, accounting, management, logistics, supply chain management, engineering, communications or related field is required. A first-level degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job – Specific Qualification Not available. Work Experience A minimum of fifteen (15) years of experience in the areas of administration, finance, supply chain management, information and communication technology, or related fields is required. At least five (5) years of experience at senior-level managing complex operations in United Nations common system field operations, including peacekeeping and special political missions, UN agencies, funds, and programmes; or field-based operations of other public international organizations or non-governmental organizations is required. At least three (3) years of experience implementing complex support programmes and administrative rules and procedures in a volatile environment is required. At least two (2) years of experience providing strategic policy advice to senior-level officials is required. Experience in liaising with Member States, intergovernmental bodies, such as the UNHQ bodies providing information in support of budget proposals is required. Experience in a wide range of logistics areas is required. Experience at the senior level in directly managing cross-functional teams and sections is required. A proven track record of leadership and management in multicultural settings in a politically sensitive context is required. Experience supporting field operations with Troops contingents and/or Military Observers is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages Language Reading Writing Listening Speaking English UN Level II UN Level II UN Level II UN Level II Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special Notice This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to…