Deadline for Applications March 19, 2026 Hardship Level (not applicable for home-based) E (most hardship) Family Type (not applicable for home-based) Non Family Staff Member / Affiliate Type UNOPS LICA4 Target Start Date 2026-04-01 Terms of Reference 1. General Background (Brief description of the national, sector-specific or other relevant context in which the individual contractor will operate) The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR). The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources. 2. Purpose and Scope of Assignment (Concise and detailed description of activities, tasks and responsibilities to be undertaken, including expected travel, if applicable) – In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern. – Apply UNHCR’s sourcing & procurement strategy when planning for purchase of important commodities and services. – Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents. – Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain. – Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request. – Examine purchase requests to ensure conformity and liaise with requesters. – Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval. – Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. – Provide information on all procurement activities within the AoR. – Produce standard asset management reports and other asset information, periodically and when requested. – Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making. – Ensure local liaison to effectively support the supply activities. – Assist in the management of the storage of goods according to “best practices” and UNHCR rules and regulations; – Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE. – Perform other related duties as required. 3. Monitoring and Progress Controls (Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring) 4. Qualifications and Experience (List the required education, work experience, expertise and competencies of the individual contractor. The listed education and experience should correspond with the level at which the contract is offered.) a. Education (Level and area of required and/or preferred education) Certificates and/or Licenses Not specified b. Work Experience (List number of years and area of required work experience. Clearly distinguish between required experience and experience which could be an asset.) 2 years relevant experience with High School Diploma; or 1years relevant work experience with Bachelor or equivalent or higher Essential Not specified Desirable Not specified Functional Skills IT-Computer literacy; SC-PeopleSoft Supply Chain Management; SC-Supply Planning; SC-Customs clearance; SC-Logistics; SC-Warehouse Management; SC-Asset Management; SC-Fleet Management Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. c. Key Competencies (Technical knowledge, skills, managerial competencies or other personal competencies relevant to the performance of the assignment. Clearly distinguish between required and desired competencies) Core Competencies: Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation Managerial Competencies: Not specified Cross-Functional Competencies: Analytical Thinking Planning and Organizing Technological Awareness Standard Job Description Required Languages , , Desired Languages , , Additional Qualifications Skills Education Certifications Work Experience Other information This position doesn’t require a functional clearance Remote No If you are a former UNHCR international staff member who held a fixed-term or indefinite appointment, you can apply to regular positions in the international professional category as candidate with UNHCR-experience (within 2 years following separation for males and 5 years for females). To apply to vacancies, please create a new account (Sign In on the top left corner >> Create account) or sign into your account, if you have already registered via the external career site. Once successfully registered/signed in, you can start filling in your data and apply for vacancies. If you are former UNHCR locally recruited staff member who held a fixed-term or indefinite appointment, you can apply to regular positions in your staff category as candidate with UNHCR-experience (within 2 years following separation for males and 5 years for females). To apply to vacancies, please create a new account (Sign In on the top left corner >> Create account) or sign into your account, if you have already registered via the external career site. Once successfully registered/signed in, you can start filling in your data and apply for vacancies. If you do not fall under any of the above categories, please use the External Career site for applying to vacancies. Technical notes: Once you fill in your basic personal information (employee ID, birth date, name, email address), Workday will identify you as prior personnel and merge your employee account with your external applicant account. If you were notified about unsuccessful application, please follow the steps described in the message. While you will not see the list of your employee-time applications in your external account, you will be duly notified if any action is required from your side and/or when the recruitment process is completed. In case you would like to update your name, address or phone number or you face any technical difficulties when applying, please write to recruitmentcase@unhcr.org. Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training). Read about how to avoid scams and fraudulent job offers. Please note that applications are only accepted via the online recruitment platform. CVs and/or application requests sent via email will not be answered, reviewed nor considered. The UNHCR workforce consists of many diverse nationalities, cultures, languages and…