Administrative & Executive Operations Assistant

Location:Seattle, WA (Remote with some local presence required)

Status:Part-time Nonexempt, 30 hours per week

Salary:$38,000 – $48,000

Reports To:Director of Finance & Operations

Supports:Executive Director, Board and Operations Administration.

Entities Supported:Feel Good Action (FGA), Feel Good Impact (FGI), and Feel Good Power (FGP)

Position Overview

Feel Good Action is seeking an experienced Administrative & Executive Operations Assistant based in Seattle, WA. This role reports directly to the Director of Finance & Operations and provides strategic administrative support to the Executive Director and to the Administrative functioning of the organization.

While primarily remote, the role requires local presence to manage physical mail, deposit checks, and support essential operational functions.

This is not an entry-level admin role. We are seeking a professional with at least five years of experience supporting senior executives and boards in fast-paced environments. The ideal candidate is proactive, detail-oriented, highly organized, and confident interacting with board members, donors, senior leadership, and external partners.

Core Responsibilities

Executive & Priority Management Support

• Maintain and manage the Executive Directors calendar in alignment with organizational priorities
• Serve as a strategic filter for scheduling requests and time allocation
• Track key initiatives, deadlines, and commitments to ensure follow-through
• Coordinate meetings using Google Calendar, Zoom, and Doodle
• Prepare meeting logistics and support follow-up tracking as needed

Board & Committee Administration

• Coordinate scheduling for board and committee meetings
• Communicate professionally with board members and external stakeholdes
• Assist with document organization and distribution via Google Drive
• Support administrative aspects of board engagement and compliance tracking

Financial & Compliance Support

• Retrieve mail from Seattle mailbox
• Scan checks and upload documentation to shared Drive folders
• Deposit checks into bank accounts in a timely manner
• Assist in pulling monthly bank statements
• Track city, state, and regulatory filing deadlines and send proactive reminders to ensure timely compliance

Operations & Cross-Team Support

• Collaborate with staff on ad hoc operational projects
• Maintain organized digital filing systems
• Support task tracking and workflow management in Asana
• Coordinate communication via Slack in a fully remote environment

Qualifications

• Seattle-based with ability to perform in-person administrative tasks
• 5+ years of executive-level administrative experience
• Demonstrated experience supporting board members and senior leadership
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Exceptional organizational skills and attention to detail
• Ability to manage multiple shifting priorities in a high-paced remote environment

Technical Proficiency

Required experience with:

• Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• Zoom
• Asana
• Slack
• Online scheduling platforms (e.g., Doodle)

Compensation & Classification

• $38,000 – $48,000 annually
• Full-time, non-exempt (overtime eligible per Washington State law)
• Fully employer-paid medical, dental, and vision
• Short term disability
• Paid vacation
• Paid sick leave
• 10 Recognized holidays
• $2,000 Home office allowance
• Other benefits as outlined in the Employee Handbook