Operations Department Administrative Assistant
About NATO Support and Procurement Agency (NSPA)
The NATO Support and Procurement Agency (NSPA) is NATO's main logistics and procurement body, and a customer-funded agency, operating on a 'no profit - no loss' basis. NSPA provides a wide range of services to NATO nations, its military forces, and NATO partners, enhancing their operational capabilities and efficiency.
Job Summary
The NATO Support and Procurement Agency (NSPA) in Versailles, France, is seeking a highly organized and diplomatic Operations Department Administrative Assistant (NATO Grade 10/B4). This role is crucial for providing comprehensive administrative and secretarial support within the Operations Department. Key responsibilities include managing office administration, meticulously organizing formal committees, meetings, and social events, handling communications effectively, and ensuring all interactions are conducted with utmost diplomacy and discretion. The ideal candidate will possess complete secondary education or equivalent, coupled with three to five years of relevant experience, preferably in a similar international organization.
Key Responsibilities & Requirements
(Note: For a full job description, applicants should refer to the link on the NSPA careers page.)
- Complete secondary education, equivalent education, or relevant professional experience.
- Personal suitability and the relevant experience normally acquired as a Senior Administrative Assistant after three to five years in the Agency or in a similar organisation.
- Well-developed communication skills (oral and written).
- Experience in the organisation of formal committees, meetings and hosted social events.
- Experience in office administration.
- Sense of diplomacy when dealing with persons inside and outside the Agency at all levels and of different nationalities.
- Absolute discretion and good judgment are required.
WHAT DO WE OFFER?
- Multicultural environment.
- Initial three year contract with competitive monthly tax-free salary (subject to Article 19 of the Ottawa agreement on exemption of Taxation).
- Additional benefits for expatriate staff including expatriation and education allowances (where applicable) and additional home leave.
- Excellent health coverage.
- Great work/life balance.
- Generous annual leave of 30 days plus official holidays.
- Pension Scheme.
HOW TO APPLY?
All candidates (internal and external) should refer to the FAQs on the NSPA careers website before applying.
- NSPA internal candidates must submit additionally their latest completed performance report.
- NSPA staff members of the same grade can submit a transfer request till 05 June 2025.
- Applications sent via e-mail will be automatically rejected.
Application Deadline: 03 July 2025.
IMPORTANT NOTES
- Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
- Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
- Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
- The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
- NSPA as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NSPA welcomes applications of nationals from all Member States and strongly encourages women to apply.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
IMPORTANT NOTE: Your application should be submitted in one go and you will not be able to modify your data once submitted.
