Programme Assistant, ISD (G-5) - ICAO - Montreal

Programme Assistant, ISD (G-5)

Recruiter: International Civil Aviation Organization (ICAO)

This Job Application Has Closed

Please note: This is a locally-recruited position restricted to Canadian Citizens, Permanent Residents, and applicants with a valid Canadian work permit.

About the Organisation

The Implementation Support and Development Section - Security (ISD-SEC) at ICAO is responsible for supporting Member States in implementing aviation security and facilitation standards. The section helps rectify security deficiencies, fosters partnerships, and coordinates assistance projects to ensure global aviation security compliance.

Job Summary

The Programme Assistant provides comprehensive administrative, procedural, and documentation support to the ISD-SEC section. This role is crucial for helping ICAO Member States implement global aviation security (AVSEC) standards by managing databases, coordinating high-level reports, supporting the development of training materials, and serving as a key administrative focal point.

Key Details:

• Job Title: Programme Assistant
• Grade: G-5
• Location: Montreal, QC, Canada
• Contract: Fixed-Term, 3 years initial

Key Responsibilities:

• Act as the administrative focal point for the section, managing correspondence and inquiries.
• Maintain and update AVSEC databases, newsletters, and web content on ICAO portals.
• Coordinate, draft, and review working papers and reports for the ICAO Assembly, Council, and other high-level committees.
• Provide administrative support to the AVSEC Panel's Working Group on Training (WGT).
• Revise, edit, format, and proofread all training materials, including presentations, guides, and tests.
• Manage the production and distribution of training materials with other ICAO sections.

Required Qualifications:

• Education: A High School Diploma or equivalent is required. A college diploma in a related field is desirable.
• Experience: A minimum of five (5) years of experience in secretarial or administrative positions is required.
• Skills: Experience preparing correspondence, reviewing reports, and using SharePoint is highly desirable.
• Languages: Fluent reading, writing, and speaking abilities in English are required. Knowledge of another ICAO language is an asset.

Apply Now on ICAO Careers