Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVIs accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities :

Finance Coordinator is responsible for ensuring accurate, accountable, and efficient financial management of KREASI project. This position will ensure effective financial planning, supports activity implementation with timely financial processes, and maintains strong internal controls to enable highquality and transparent program delivery. This position is responsible for coordinating the financial management of projects funded by both local and international donors, offering technical financial advice, contributing to budgeting and planning strategies, and supporting the alignment process to measure impact and value for money at the project.

The role includes contributing to the daily coordination of financial processes, reviewing all transactions complying with WV regulations and donor requirements, and employing strong internal controls. Additionally, the position supports the preparation of financial performance analysis to support project management decisions, promoting cost-effectiveness and efficiencies aligned with global initiatives. During emergencies, this position ensures finance and procurement systems are in place to deliver rapid and effective responses, while maintaining accountability.

About KREASI Project:

Kolaborasi untuk Edukasi Anak Indonesia (KREASI), or Collaboration for the Education of Indonesian Children, is a program designed to accelerate the improvement of literacy, numeracy, and character education for preschool and primary school students in 8 districts across 4 provinces in Indonesia. The program is funded by the Global Partnership for Education (GPE) through the Multiplier Grant allocated for Indonesia, leveraging the investment of the Australian Governments Department of Foreign Affairs and Trade (DFAT) for its INOVASI Phase 3 program. Wahana Visi Indonesia, in partnership with Save The Children Indonesia, will implement KREASI project in North Halmahera District. The program closely aligns with Indonesias national education goals, particularly the Merdeka Belajar initiative, which emphasizes essential and flexible learning processes tailored to each student’s interests, talents, and needs, focusing on holistic, relevant, and sustainable education.

Strategy Development & Planning

Prepare and coordinate the budget development process in the collaboration with project team and other stakeholders.

Contribute to the development of project strategy especially on the financial aspects.

Contribute to the development of guidelines for the implementation of financial control/ mechanism in the area.

Contribute to development of capacity building plan to local partners (if any) in each area and improve the overall business practise regarding local partnering.

Resource Acquisition & Management/ Engagement /Project Management

Support and prepare project budget.

Prepare the analysis of funding availability to support the cash management of project funding.

Support the process for close-out at end of funding or project cycle in compliance with donor regulations and manuals.

Responsible to make sure the availability of most updated approved version of project budget.

Work together with other units, departments, and regional in project management and compliance.

Provide technical advice on finance and budgeting aspect during the project implementation.

Capacity Building/ Technical works

Conduct capacity building to finance and non-finance to ensure compliance with both Organisations and Donors rules and regulations.

Provide technical advice for project team, in ensuring accountability measures in programs and high-quality service.

Conduct capacity building to finance and non-finance to ensure compliance with both Organisations and Donors rules and regulations

Educate implementing team and other stakeholders to understand financial procedures and practices.

Accountability & Quality Assurance

Manage effective project financial operations of the project to promote cost-efficiency, higher yield to ministry and to align with partnership/ donor/statutory requirement, policies and standard.

Conduct and prepare the financial data, reporting and analytics and become the strategic business partner who is responsive to organisational needs.

Responsible to request approval chain for Provision & Concur.

Responsible to review the daily transactions & its coding including adjustment entries (if necessary), and its relation to the SunSystems, Provision, Concur, Oddo, Direct Charges from Global, and other systems, all challenges are communicated, and actively part of solution makers.

Responsible and conduct the Watchdog utilisation (if necessary) and Blocked Party Screening (BPS) compliance of the project including partners and partners suppliers (if any).

Support the midyear review in terms of Mid-Year Review (MYR) & Semi-Annual Report (SAR) financial process for the project.

Responsible to implement good internal controls of the project.

Responsible for monthly asset register and changes, aging analysis, bank reconciliation, are matched with ledger, updated, and analysed according to finance manual, donor regulation, and external audit recommendation.

Manage cash in monthly basis to ensure liquidity and cash flow to project and actively making follow up actions if there are any outstanding receivables from third parties.

Prepare accurate financial report and deliver it to stakeholders in timely manner and in accordance with donors guidelines.

Responsible to provide financial reports required by management is produced, updated, documented, and ready for audit at any time.

Responsible to prepare accrual manual.

Provide technical assistance to the project team in developing and reviewing financial plans, forecasts and analysis for projects as well as the development of partner capacity.

Support the process for financial audit/ expenditure verification for projects and Yayasan and monitor the follow up actions on the audit findings.

Support the action and insights to simplify the business process and provide technical guidance to the project team.

Conduct training and monitoring on the rules and regulations and communicate with project team and other stakeholders as changes occurs that impact existing protocols.

Liaise and collaborate with other finance team, cross-functional units, zones, and teams of relevant World Vision entities.

Prepare data analysis on the match fund utilisation to cover unallowable cost and contribution cost.

Responsible for making sure t-codes used by the project comply with the Organization’s policy and align with approved budget.

Responsible for the accurate organization and proper filing of all financial documents.

Conduct regular monitoring visit to the partner (if any).

Monitor and perform analysis of the projects burn rate.

Analyse the data & information and provide insights to key stakeholders to improve decision making.

Provide technical assistance to the project team in developing and reviewing financial plans, forecasts and analysis as well as the development of partner capacity.

Support to provide effective analysis from project regular Monitoring & Evaluation, produce good documentation and well-coordinated reporting system, and documenting lesson learned as needed, include to ensure that no overspending of the project.

Coordinate with other finance staff to make sure daily transaction for payment process in the Provision.

Liaise and collaborate with other finance team…