With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable childrens life stories!

Employee Contract Type:

Job Description:

Goal 1: Food and Cash Assistance Data Entry and System Support

Key Responsibilities Support daily data capture and maintenance of food and cash assistance information using ITS, LMMS, LESS, and related tools under the guidance of the FAIRO.

Milestones

ITS and LMMS data entered promptly for receipts, dispatches, and distributions

Cash-based assistance records captured accurately

Data discrepancies flagged and corrected in coordination with FAIRO

System user logs and basic checks maintained

Field registers aligned with system records

Support provided during registrations and distributions

Goal 2: Donor Reporting Support and Documentation

Key Responsibilities Support the preparation and organization of WFP reporting documentation for food and cash assistance.

Milestones

Supporting documents compiled for Forms 3, 4, and 6

Draft data prepared for CSS and Cash Transfer Summary Statements

PartnerConnect uploads supported and verified

WFP feedback shared with FAIRO for action

Reporting timelines tracked and reminders issued

Backup copies of submitted reports are maintained

Goal 3: Warehouse Reporting and Stock Documentation Support

Key Responsibilities Support warehouse reporting and documentation processes in coordination with Warehouse Supervisors and the FAIRO.

Milestones

Warehouse stock reports collected and reviewed monthly

Dispatch, receipt, and inspection reports filed correctly

Support physical inventory exercises

Loss and damage documentation compiled

Variance logs updated and shared

Warehouse visit reports archived

15% Goal 4: Filing, Archiving, and Record Management

Key Responsibilities Maintain proper digital and physical filing systems for food and cash assistance documentation.

Milestones

Files scanned and uploaded to WVSS SharePoint

Physical files archived securely at Tonj North Office

File labels and indexes updated regularly

Documents protected from loss or damage

Retrieval requests responded promptly

Archiving standards applied consistently

Goal 5: Data Quality Assurance and System Integrity

Key Responsibilities Support data quality checks and system integrity measures across food and cash assistance systems.

Milestones

Routine data cross-checks conducted

Field registers reconciled with system data

Backup support for ITS and LMMS conducted

Errors documented and escalated

Support audit and verification exercises

Lessons learned shared with FAIRO

Goal 6: Coordination, Capacity Support, and Field Engagement

Key Responsibilities Support coordination with field teams and build basic capacity on reporting tools and documentation standards.

Milestones

Field staff supported on reporting templates

Basic coaching provided on ITS and LMMS reporting requirements

Coordination meetings attended

Issues escalated appropriately

Reporting deadlines communicated clearly

Support provided during peak distributions

Applicant Types Accepted: