This is a hybrid position which requires 8 days per month in the office. You will be based in our office in Washington DC. To be eligible for this position in US , you must be a resident of DC, Maryland or Virginia at the start of employment. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position

About the Program :

The Executive Office consists of the President and CEO, five Managing Directors, the Chief of Institutional Alignment, the Chief People Officer, the Chief Finance Officer, the General Counsel, and their support teams. We ensure smooth running of the Institute, excellence in governance and decision making, and effective interactions with all our partners, internal and external, towards achieving WRI’s mission. The Office of the General Counsel, located in the Executive Office, is responsible for managing th e Institutes legal matters and advising on legal risks. In addition, the General Counsel provides legal and strategic advisory to WRIs Management Team and Board of Directors.

Job Highlight:

Reporting to General Counsel, you will support the administration and team coordination for the Office of the General Counsel. You will partner with the General Counsel on efficient calendar management and prioritization, travel coordination, legal document management and preparation, research and provision of senior administrative support. You have an administrative and legal background and enjoy working both independently and as part of a team. WRIs Office of the General Counsel is a growing department , and you will support the design and run the day-to-day decision-making flow of information on behalf of the General Counsel by facilitating meetings, ensuring briefings are fit for purpose, allocating and tracking actions, and coordinating with peers. You will integrate equity into your work.

What will you do:

Administrative Support (60%):

Manage the General Counsels calendar, scheduling appointments with internal colleagues and external partners in line with operational priorities

Proactively ensure that the Office of the General Counsel team members are informed of and included in internal meetings and external meetings relevant to their respective roles

Create agendas for internal and external meetings, capturing detailed meeting minutes, tracking and following up on action items

Keep up with General Counsels work blocks and monitor important deadlines and due dates

Support General Counsel in cadence and tracking recurring meetings and outcomes to ensure timely follow-up and execution

Capture meeting notes and action points during meetings alongside lawyers and paralegals

Update web and intranet sites and review for out-of-date information

Keep the General Counsel abreast of WRIs performance management process, benefits enrolment process, and other administrative processes for staff

Support ongoing efforts to improve the Office of the General Counsels administrative systems and processes, including coordinating closely with fellow team members to help the office run smoothly, avoiding duplication of efforts

Operations and Project Management Support (30%):

Help draft internal communications to key internal stakeholders on behalf of the General Counsel

Monitor and manage legal department-specific tasks such as department budget, invoice management, document translation, country registrations, and other work to support paralegals

Prepare and monitor expense reports and timesheets to ensure timely submission and approval

Create and manage a case management system, monitoring and disseminating departmental performance data to analyze engagement

Support the preparation of advanced PowerPoint presentations utilizing transitions, animations, charts, graphics, and notes

Work with the Executive Office Assistants to share best practices, support organizational habits and structures that lead to a thriving institute

Participate in administrative and operational communities of practices/institutional meetings to represent the Office of the General Counsel

Serve as a trusted first point of contact for advice on internal processes

Event Management (10%):

Help arrange and participate in WRI all-staff events in partnership with the Executive Office

Plan, prepare, and execute team-building events including offsite retreats, team lunches and celebrations

Partner with paralegals and lawyers to support creation, execution and management of trainings led by the Office of the General Counsel.

What will you need:

Education: You have a completed bachelors degree. Relevant work experience in lieu of degree is accepted

Experience: You have 5+ years of full-time professional experience in a similar role in a fast-paced high-matrix international organization, including experience assisting one or more executives

Experience as a Legal Assistant or Administrative Assistant in a legal office is desirable

Experience working with senior executives and can demonstrate the ability to synthesize complex topics into actionable and decision ready analysis fit for that audience and then cascade decisions for action

Demonstrated knowledge of legal terminology and procedures

Experience managing projects with competing deadlines and needs

Experience working with internal and external partners to manage expectations

Flexibility to occasionally attend meetings outside of regular, local business hours (with notice) to accommodate colleagues in other time zones

Experience working with a geographically dispersed team

Experience with project management systems and ERPs (such as Asana and Workday)

Experience using MS Office ( e.g. Outlook, Word, Excel, and PowerPoint), and web-based communications ( e.g. Microsoft Teams, Zoom)

Languages: You are proficient in verbal and written English. Additional language skills are desirable

Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.

Potential Salary :

$84,800 – $97,000 gross annually.

Salary is commensurate with experience and other compensable factors.

How to Apply :

Please submit a resume with a cover letter by 24 March 2025 . We may close for applications sooner if we receive a high volume of qualified applications.

We are unable to consider your application without a cover letter in addition to your resume.

You must apply through the WRI Careers portal to be considered.

What we offer:

Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US

The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.

A workplace that strives to put diversity and inclusion at the heart of our work

The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI

Commitment to hybrid working model with flexible working hours

Generous leave days that increase with tenure

Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution.

About Us:

World Resources Institute works to improve peoples lives, protect and restore nature and stabilize the climate. As an independent research organization, we leverage our data, expertise and global reach to influence policy and catalyse change across systems like food, land and water; energy; and cities. Our 2,000+ staff work on the ground in more than a dozen focus countries and with partners in over 50 nations.

Our mission and values:

WRIs mission is to move human society to live in ways that protect Earths environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Independence, Integrity, Impact, Partnership and Care.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, caste, marital status, sexual orientation, gender identity and expression, disability, or protected Veteran status.

Our People team carefully reviews all applications.