Qualifications

AA in Accounting or related field

2-4 years A/P and A/R work experience

1-2 years non-profit, research, or healthcare experience desired

Demonstrate competence in oral and written communication

Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor

Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner

Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software

10-key by touch

Management Responsibilities

Promote confidentiality of financial and other data at all times

Review all A/P and A/R General Ledger coding for correctness and reasonableness

Resolve all coding discrepancies prior to processing A/P and A/R transactions

Accounts Payable invoice and credit memo processing

Process cash disbursements and EFT payments weekly

Process weekly A/P vendor payments

File weekly A/P and A/R documentation

Maintain all documentation files relating to A/P and A/R functions

Maintain A/P vendor files in alphabetical and chronological order

Maintain vendor and customer accounts in accounting software

Reconcile vendor account balances to vendor statements monthly

Verify and correct vendor and customer balance and billing errors

Work with customers and vendors to answer inquiries

Prepare Accounts Receivable statements

Prepare customer invoices

Process Accounts Receivable Cash Receipts entry

Process EFT and ACH deposits

Process annual 1099s

Ensure Finance internal controls are adhered to

Assist with providing documentation for annual audits

Work with Finance Manager to ensure project coding

Prepare reports and schedules

Responsibilities

Develop, plan, administer and monitor all procurement activities including the management of all functions in the Procurement Services Department

Provide professional support and advice to departments involved with procuring services, consultants, equipment, supplies, capital purchases, and any other applicable activities

Provide leadership and guidance to ensure compliance with all applicable federal, state, local, purchasing policies and procedures. Stay current with all laws and regulations that affect the purchasing function

Develop and maintain a high-performance culture in the function, resulting in continued success meeting functional KPIs and improved levels of customer service to internal and external customers

Collaborate with program management teams to ensure accurate forecasting and planning

Liaise cross-departmentally in other areas such as Business Development, Program Management, and Finance personnel to ensure alignment of activities and objectives

Identify and implement process improvements to increase efficiency and accuracy

Serve as the procurement software product administrator for the organization

Manage the activities of the procurement function by developing and implementing internal procurement procedures and policies

Manage the encumbrance process to include posting encumbrances and ensure aged encumbrances are appropriate

Oversee all bids and requests for proposals and quotes