Org. Setting and Reporting

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent provides transport related support to UN Staff in the field. Knowledge of UMOJA and Fleet Management System application is required. S/he reports to the Chief Transport Section P-5. The temporary position is based in Port-au-Prince, Haiti, and is located with the Transport Section under Service Delivery Management Pillar of the Mission Support Division. The temporary position is based in Port-au-Prince, Haiti, and is located within the Transport Section.

Responsibilities

Under the supervision of the Transport Officer, the incumbent is responsible for:

• Managing the expendable items of the Transport Section, including the acquisition, receipt and usage of spare parts and lubricants used in the TPT workshops.
• Preparing requisitions of expendable items and POL products for the regular resupply of the TPT Stores supporting the workshops for vehicle repair and maintenance.
• Preparing lists of expendables to be ordered through the Supply Chain Management requisitioning unit.
• Following up with the Supply Chain Management units and Supply Section regarding the delivery of items ordered.
• Coordinates with the UNSOH R&I unit the receiving and inspection of incoming goods (R&I Inspection)
• Codification of items before electronic receipt of same into the inventory system.
• Ensures that UMOJA is updated to accurately reflect the inventory of expendables.
• Creates, prints and records Driving permits, monitors expiry dates and withdrawal periods.
• Monitors CARLOG downloading stations and vehicle units for functionality.
• Raises discrepancy and defect reports for incoming assets that are not in accordance with specifications outlined in Purchase Orders.
• Determines and regularly reviews minimum-maximum levels of spare parts.
• Alerts the supervisor of any shortages that may arise between re-supply cycles.
• Focal point for creation of Budget and Audit reports.
• Supports Dispatch operations
• Processes I-Need requests.
• Ensures that expendables consumed are recorded accurately in UMOJA through the work order system.
• Conducts random and scheduled physical verification checks.
• Maintains complete records and documents of all related transactions and entries.
• Generates complete and up-to-date inventory reports.
• Generates correspondence and relevant status reports/technical reports as required.
• Prepares cost estimates for the expendables used in the repair of UN vehicles and completes the relevant parts of the Damage Discrepancy Reports in UMOJA.
• Drives UN vehicles in support of UNSOH duties.
• Acts as Attendance monitor on behalf of CTO and recording in UMOJA.
• Records, Checks, and charges Liberty mileage.
• Prepares all Transport related documents, Memo, Fax, Administrative instructions, Liberty and Welfare requests for CTO signature.
• Performs other duties, as assigned. Competencies Professionalism: Knowledge of UN financial rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps. Demonstrated ability to apply organizational policies and guidelines in the management of vehicle fleets, fuel consumption, maintenance scheduling, and transport service coordination. Capacity to analyze transport requirements, assess operational impacts, and anticipate logistical needs to ensure efficient service delivery. Shows initiative in resolving routine transport-related issues, maintaining accurate records, and ensuring compliance with safety and administrative standards. Ability to work with minimal supervision while maintaining attention to detail, reliability, and accountability in transport support functions. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.Competencies: Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. Education High school diploma or equivalent is required. Job – Specific Qualification Valid driving license is required Post secondary technical or vocational qualification in relevant field or equivalent combination of training and experience in driving testing or nationally recognized driver-testing qualification or equivalent is desirable Certified safe driving record is desirable Knowledge of MS Office applications is desirable. Work Experience At least five (05) years of progressively responsible experience in transport operations management is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher. Experience in vehicle fleet coordination, driver scheduling, maintenance monitoring, fuel management, and transport documentation is desirable Familiarity with administrative procedures, financial processes related to transport services, and the use of computerized transport or logistics management systems is desirable Experience in mechanical/electrical field is desirable Experience in EVMS is desirable Work Experience with the United Nations or similar International Organization is desirable Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English and French are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages Language Reading Writing Listening Speaking English UN Level II UN Level II UN Level II UN Level II French UN Level II UN Level II UN Level II UN Level II Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This temporary job opening is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to temporarily deploy until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations Considerations According to article 101, paragraph 3, of…