The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview/Summary:

The People and Culture Assistant provides day-to-day operational support to the P&C Manager through the coordination of staff and ISC recruitment, accurate record management, and timely administrative assistance across key P&C functions.

This position is only opened for Myanmar National candidates.

Main Responsibilities

Recruitment & Onboarding

Lead end-to-end volunteer recruitment processes for Individual Service Contract (ISC) Staff, including posting, screening, shortlisting, interview coordination, reference checks, vendor code requests, and background verification as assigned.

Ensure recruitment files are complete, compliant, and accurately stored according to P&C documentation standards.

Prepare ISC staff contracts and ensure all required onboarding documentation is completed and properly filed.

Coordinate the processing and issuance of staff and ISC identification cards.

Provide administrative and coordination support to the P&C Manager for staff recruitment processes, including scheduling, documentation, and ensuring timely onboarding and orientation for all new hires.

Individual Service Contract (ISC) Staff – Focal Person

Serve as the focal point for ISC contract and benefits-related inquiries.

Conduct orientation sessions on ISC policy, contract terms, and conditions.

Coordinate with hiring managers and P&C Manager to ensure ISC personnel complete required compliance and mandatory trainings (IRC Way, Code of Conduct, Safeguarding, etc.) maintain up-to-date training records and training completion lists.

Maintain and regularly update the ISC status tracker, ensuring accuracy while monitoring contract periods for timely follow-up on extensions, amendments, or separation processes.

Ensure proper management of all ISC documentation and data according to P&C standards.

Timesheet Management

Manage monthly staff timesheet collection, verification, and followup, ensuring complete and timely submission in coordination with managers.

Maintain uptodate timesheet trackers and ensure timely filing.

P&C Operations Support

Provide daytoday support to staff on P&C processes, policies, and administrative queries.

Support the coordination of P&C activities such as staff engagement, wellbeing initiatives, trainings, and meetings.

Assist the P&C Manager in preparing reports, trackers, and documentation for audits or internal reviews.

Support field-level HR compliance and ensure adherence to IRCs values and safeguarding principles.

Perform other P&C- related duties as assigned.

Key Working Relationships:

Position Reports to: People & Culture Manager Position directly supervises: None

Internal Contacts: Field Office leadership, hiring managers, staff, ISC staff, and P&C team members in Yangon

What should you have?

Education:

University degree required, or equivalent relevant work experience.

Work Experience:

12 years of experience in HR administration or a similar support role.

Prior experience in handling documentation, scanning, or filing is preferred.

Relevant HR or administration training/certification is desirable but not mandatory.

Demonstrated Skills and Competencies:

Good understanding of recruitment, documentation standards, and HR operations.

Proficiency in MS Office (Word, Excel, Teams)

Ability to follow instructions, procedures, and checklists consistently.

Strong communication and interpersonal skills.

Ability to handle confidential information with discretion.

Ability to travel to field locations as required.

Candidates based locally in Sittwe are highly preferred.

Remark:

The application will be considered on a rolling basis throughout the vacancy opening period and IRC take the right to finalize the application process before the closure of vacancy announcement.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way – Standards for Professional Conduct . Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding , Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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