With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable childrens life stories!

Employee Contract Type:

Job Description:

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

25%

Review all payments made at project level for arithmetic accuracy, correct coding, availability of budget and ensuring that all the relevant back-up documents are attached for a proper audit trail, alerting the Finance Specialist of any discrepancies or matters that requires additional follow up, Allocating all shared costs accurately using the proper and correct basis.

VI imported on time by the 1 st of each month.

Shared costs are charged to projects accurately using correct basis (office space, number of users) by the last day of each month

15%

Ensure that all procurement processes and procedures are followed up on all documents, Timely reviews in PROVISION and CONCUR timely receipt of goods in provision and Perform financial reviews of all payments requests and journals. Track pending procurements and ensure timely delivery of goods

Submit procurement plan in the correct format by set deadline

Provision and CONCUR transactions are approved within 24 Hours

Payments are processed within 24 hours of receiving payment documents

10%

In coordination with supply chain, ensure that invoices are submitted to Shared services on a timely basis and a weekly reconciliation of paid invoices and unpaid invoices are submitted to Zonal Finance Specialist.

Suppliers paid on time within 15 days from invoice date

Weekly invoice reconciliation report submitted to Zonal Finance Coordinator every Friday each week.

5%

Coordinate and consolidate Cluster balance sheet aging report and analysis consolidated to be submitted to FM by the 15th of each month, month to Zonal Finance Specialist/Zonal Finance Manager

Balance sheet aging report submitted on monthly basis with current balances within 30 days fully explained

5%

Prepare and ensure that an accurate and timely Cluster Projects Financial reports (Core reports, Variances explanations), T6 report are produced and submitted to Zonal Finance Specialist by the 18th of each month and FFR review at project level is done and minute by the 18 th of each month

Financial report package submitted by the 25 th of each month( core report with variance explanations, cover memo, FFR review minutes signed and T6 report)

10%

Prepare and Review project budgets and Expenses BvA including power BI analysis reports, Perform reviews of projects vs actual each month for each project and guide project Coordinator on needed and timely corrective actions.

Coordinate the budget preparation (Grants, PNSF ) including input in Horizon in collaboration with Quality Assurance

Accurate costing and coding of annual budgets uploaded into Horizon by 30 June

Upload of budgets that match Horizon figures into Sun System by 30 th October

T6 BvA report submitted by the 18t of each month

Participates actively in Grants concept/proposal budgets preparation

5%

Coordinate with Finance Specialist and prepare Quarterly audit recommendation tracking tool and ensure audit findings for all entities are implemented within set deadlines of receiving final audit

Audit recommendation status by the 15 th of each month

5%

Monitor the Cash flow of the projects: ensuring that Projects submit accurate funding Requests based on real need by the 3rd of each month based on actual expenses to be paid in that particular month and not based on budget.

Accurate monthly funding request is submitted by the 3 rd of current month based on real needs.

Accurate monthly funding forecast is submitted by the 12 th of prior month

5%

Coordinating with Specialist and ensure LDR is submitted on monthly basis by the 5th of each month. Ensure monthly and quarterly LDR reconciliations are done to ensure what is on the ledger matches what is on the LDR.

Salary charges matches LDR allocations and timely adjustment are made to ensure actual ledger and LDR matches

3%

Actively participate in the project audits and leading the implementation of audit recommendations within the agreed timeframe;

Timely information submitted to supervisor to facilitate smooth audits.

2%

Track project assets, perform quarterly asset count reports and submit to Finance Specialist by the 5 th at the end of each quarter and Annual asset count report by the 30 th September of each year. Updating asset listing wit new assets procured every month and communicate any asset list additions whenever they happen. Proper assignment of assets to the right users with proper authorization.

Quarterly asset count reports submitted

Assets are tracked, recorded, accounted for , and assigned to the right person with proper authorization

2%

Attend daily chapel

KNOWLEDGE, SKILLS AND ABILITIES

Bachelors Degree in Accounting or Finance

Knowledge of Excel and spreadsheets

Knowledge of an accounting software

Minimum of 3 years experience in similar position

Applicant Types Accepted: