Agency Overview:

Doorways is an Arlington-based non-profit agency helping individuals and families create pathways out of domestic violence, sexual assault, and homelessness, leading to safe, stable, and empowered lives. We envision a community where all people live free of violence and have safe and stable housing regardless of their gender, race, ethnicity, age, religious beliefs, sexual orientation, abilities, language, or national origin. We see a future without domestic and sexual violence or homelessness.

Doorways began in 1978 when a group of concerned community members saw there was no safe place in Arlington for families in crisis. What began then with one shelter and one response has grown into a series of pathways individually tailored for adults, youth, and children seeking safety and shelter. From immediate crisis intervention to counseling, housing, and employment support, we offer real options and multiple pathways for people of all ages and genderswomen, men, youth, and LGBTQIA+ people.

Position Summary:

Reporting to the Chief Financial Officer (CFO), Doorways Grant Accountant is responsible for managing the financial and compliance aspects of the organizations grants portfolio. This role ensures accurate budget development, ongoing expenditure tracking, adherence to funding regulations, and timely preparation of invoices and financial reports. The Grant Accountant works closely with Finance, program staff, and the Director of Grants and Performance Management to support effective grant stewardship and agency-wide financial integrity.

Essential Duties and Responsibilities:

Budget Development, Compliance, and Guidance

• Support the Director of Grants and Performance Management and program managers to develop detailed and accurate grant proposal budgets.
• Coordinate with the Finance team to integrate grant budgets into the agencys annual operating budget.
• Understand grant regulations and financial requirements and provide ongoing real-time compliance guidance to program staff.
• Update coding instructions for timesheets and vendor payments as needed to maintain compliant grant spending.

Financial Management and Account Reconciliation

• Establish and maintain grant budget tracking mechanisms.
• Monitor monthly expenditures and ensure alignment with grant agreements and regulatory standards.
• Reconcile grant-related accounts monthly to ensure financial accuracy and integrity.
• Update budget tracking tools and analyze performance against budget.
• Prepare financial statements to support invoice creation and timely submission to funders.
• Record revenue entries to the general ledger for CFO approval and posting.

Invoicing & Reporting

• Prepare, obtain approvals for, and submit accurate monthly or quarterly invoices and financial reports.
• Identify and prepare necessary budget amendments.
• Participate in quarterly grant review meetings with program staff.

Cash Management

• Process drawdowns and manage cash flow for grants.
• Monitor grants receivable aging and follow up on delayed payments.
• Record cash receipts to the general ledger for CFO approval and posting.

Audit Support

• Assist in preparing audit schedules and documentation.
• Support agency-wide audits and funder-specific grant audits as needed.

Collaboration & General Duties

• Evaluate the existing grant tracking and invoice process with goal of streamlining and enhancing the current approach.
• Maintain strong working relationships with Finance staff, program teams, the Director of Grants and Performance Management, and funders.
• Perform general accounting duties and special projects as assigned.
• Serve as a backup for key finance functions as needed.

Agency Responsibilities:

• Demonstrate alignment with Doorways core values and mission.
• Attend agency and team meetings. Other meetings may be required/requested.
• Maintain current industry knowledge and best practices.
• Adhere to agency policies and procedures.
• Other duties, as assigned.

Knowledge and Skills needed:

• Bachelors degree in Accounting, Finance, or a related field; or an equivalent combination of education and relevant experience.
• Experience in grant accounting or financial management, preferably within a nonprofit or grant-funded organization.
• Strong analytical skills and attention to detail.
• Proficiency in accounting software (Blackbaud preferred).
• Strong computer skills, including proficiency in use of the Microsoft Office Suite (Word, Excel, Outlook, and Teams), databases, and the internet. Demonstrated expertise in Microsoft Excel is essential.
• Ability to communicate financial and compliance information clearly to non-financial staff.
• Strong organizational skills to manage multiple priorities effectively and simultaneously.
• Demonstrate acceptance and respect for cultural diversity in all its forms, including race, ethnicity, sexual orientation, abilities, and religious backgrounds and an ability to work collaboratively in an ethnically, linguistically, and culturally diverse environment.
• Current or ability to get CPR/First Aid Certification.
• Completion of Fingerprints, Criminal, Sex Offender and CPS Background Check.
• Must live in the DMV area.

Compensation:

• $70,000 -$75,000, depending on experience
• Excellent benefits health/dental/vision, life, STD, LTD, 403(b), etc.

Doorways is an Equal Opportunity Employer.

All our employment decisions are based on merit. We do not discriminate in any employment actions based on race, color, gender, sexual orientation, gender identity, or any other legally protected status.

Doorways is a drug-free workplace committed to the safety and well-being of all employees. Doorways prohibits the unlawful manufacture, sale, distribution, dispensing, possession, or use of controlled substances or marijuana within the workplace.