About Us

We are a team of passionate, driven, and energetic people working together to champion early detection of breast cancer and improve health outcomes for all through innovation, education, equitable access, and targeted advocacy.

About the Role

The Operations and Programs Associate is a cross-functional role that supports Brem Foundations day-to-day operations, programs, volunteer and intern coordination, and communications logistics. This role serves as a key implementation partner to the Director of Operations and the VP of Impact & Strategy, helping ensure organizational systems, programs, and partnerships run smoothly and efficiently.

Key Responsibilities

General Operations

• Serve as the first line of communication for Brem Foundation by managing the main phone line and general info email account.
• Manage mail and check pickup at the Silver Spring office, including timely check deposits.
• Maintain inventory of organizational collateral and office supplies, including materials stored at the Silver Spring ExtraSpace storage unit.
• Support internal coordination by creating calendar events, staff meeting invitations, and meeting materials; assist with organizational note-keeping and documentation, including use of AI tools.
• Maintain organization of the Google Drive and create/update a Google Drive document location map for staff reference.
• Provide administrative and operational support to the Director of Operations, including:
  • Keeping the invoice tracker up to date
  • Organizing receipts for monthly credit card reconciliation
  • Preparing and organizing documents for the annual audit
  • Tracking software renewals, invoice due dates, and compliance deadlines
  • Formatting, printing, and organizing board meeting materials
  • Other operational duties and cross-functional support of CEO and team, as assigned

Program Management and Advocacy Coordination

• Prepare for and attend meetings with nonprofit partners, corporate partners, medical advisors, and community leaders in education, access and advocacy.
• Lead logistics for educational programming, including drafting run-of-show documents, coordination of event details and generally support VP of Impact & Strategy with stewarding relationships with partner organizations.
• Provide logistical and substantive support to a range of Brem’s Programs, including education events and content; staffing health fairs; supporting Brem Fellows, and Wheels for Women, B-Fund, and Re-Bra, consistently focusing on program quality and improvement.
• Support measurement of impact and evaluation of program success.
• Coordinate logistics, donations, and volunteer communications for the Re-Bra Initiative.
• Support advocacy initiatives under the direction of the CEO, including coordination of materials, scheduling, and logistics for advocacy-related meetings, briefings, or events.
• Assist with tracking advocacy activities, timelines, and contacts, and support advocacy-related communications through drafting and formatting materials for leadership review and approval.

Communications and Content Management

• Support relationship with Brems marketing firm by executing assigned tasks in Bloomerang and other technology platforms, in coordination with the Development Associate.
• Update and maintain the Brem Foundation website (Squarespace), including program updates, upcoming events, breast health information, and general content edits.
• Draft and execute social media posts, digital newsletters, and campaigns related to programs, education initiatives, access programs, and advocacy implementation.
• Monitor program-related social media activity to engage with followers and support audience growth.
• In collaboration with the Development Associate, contribute to the development and maintenance of Brems shared communications calendar and coordinate on cross-functional campaigns.

Intern and Volunteer Management

• Manage volunteers for events and ongoing engagement, including:
  • Improving volunteer systems (contact information, materials, and communications)
  • Fielding volunteer inquiries
  • Coordinating and mobilizing volunteers for events
  • Supporting volunteer engagement and retention
• Manage the intern hiring process in collaboration with internal leadership, including drafting and publishing intern job postings, monitoring job platforms, and screening candidates.
• Develop and maintain an annual schedule for intern semesters.
• In collaboration with the Director of Operations and VP of Impact & Strategy, oversee intern projects and utilization to ensure a meaningful and productive Brem Foundation experience.
• Manage academic credit documentation and any required paperwork with participating schools.

About You

You are a proactive, highly organized self-starter who thrives in a small-team environment. You are detail-oriented, adaptable, and comfortable juggling multiple priorities. You enjoy both administrative work and mission-driven program support, bring strong writing and editing skills, and value creativity alongside structure.

Skills and Qualifications

• One to two years of relevant professional experience
• Bachelors degree required
• Highly organized, collaborative, and self-directed; comfortable wearing many hats
• Strong interpersonal skills with excellent written and verbal communication abilities
• Proficiency with office productivity tools and technologies (e.g., Google Workspace, Microsoft Word/Excel, printers, scanners)
• Experience using Canva and email marketing or campaign platforms
• Experience with social media marketing
• Strong time management skills and attention to detail
• Ability to adapt to evolving strategies, procedures, and organizational needs
• Reliable and discreet when handling sensitive or confidential information