Organizational Background

Pangea is a Bay Area, California-based nonprofit organization with an annual operating budget of approximately $2.5$3.0 million. Pangea manages multiple state and local governmentfunded grants related to immigration legal services and seeks to engage an independent contractor to provide ongoing post-award grants reporting and compliance support.

This RFP is issued for the purpose of selecting a qualified contractor to provide services on a flat-fee, recurring basis.

Engagement Summary

The selected contractor will provide ongoing reporting, compliance, and administrative support for a defined portfolio of government grants. Services will supplement internal staff capacity and will be performed independently, using the contractors own tools, systems, and professional judgment.

Scope of Services

Note: This engagement is limited tostate and local government grantsand does not include federal grants.Proposals should address experience and approach related to the following service areas:

A. Deliverables Tracking and Grant Reporting

• Prepare required deliverables-based reports for 3-5 state and local government grants
• Extract accurate quantitative and qualitative data from Pangeas client services database (LegalServer) and other systems for use in grant reporting
• Manage invoicing for 3-5 state and local government contracts
• Produce financial statements required for 3-5 state and local government contracts
• Track reporting deadlines and ensure timely submission

B. Compliance & Grant Administration

• Review grant agreements to identify reporting, documentation, and compliance obligations
• Monitor compliance with applicable state and local grant requirements and administrative regulations
• Support documentation standards for reimbursements, invoicing, and funder review
• Identify and flag potential compliance risks or reporting concerns to organizational leadership

C. Audit & Monitoring Support (As Needed)

• Support responses to funder monitoring requests related to assigned grants
• Assist with preparation of grant-related materials for annual audit or other state or local funder reviews, as applicable

Deliverables

• Completed and submitted grant reports (usually on a monthly basis)
• Draft reports provided for internal review

Term of Engagement

• Anticipated initial term: 9 months, or through the end of the 2026 calendar year
• Services provided on an ongoing basis
• The engagement may be renewed by mutual agreement