Overview

Were seeking a Grants & Development Manager to bring structure, organization, and follow-through to our development efforts. This role focuses on grants administration, development systems, and limited event-related support – owning the routine, detail-oriented work that keeps everything running smoothly.

Grant strategy and new funder opportunities are guided by senior leadership and external consultants. This role partners closely with management by overseeing execution: tracking deadlines, preparing routine proposals and reports, issuing invoices and acknowledgments, and maintaining up-to-date systems. If you enjoy taking ownership of processes, keeping things organized, and making sure nothing falls through the cracks, this role may be a strong fit.

Key Responsibilities

Grants Administration & Support

• • Own the day-to-day execution of grants, including tracking deadlines, submissions, reporting requirements, and compliance.
  • Prepare routine grant proposals and narrative reports using established templates and guidance.
  • Coordinate inputs, documentation, and timelines for more complex proposals managed by external consultants.
  • Maintain organized digital grant files, including submissions, contracts, correspondence, and reporting materials.
  • Track grant awards, payments, and reporting schedules; ensure all deliverables are completed on time.
  • Draft and send grant acknowledgements and routine funder correspondence.
  • Support leadership with background materials and updates related to grants as needed.

Development Operations

• • Take full ownership of development tracking systems, including CRM and spreadsheets.
  • Issue invoices to funders, sponsors, and partners; track payments and follow up as needed.
  • Reconcile development data with finance to ensure accuracy and consistency.

Gala & Event Administrative Support

• • Provide limited administrative support for the annual gala and fundraising events.
  • Track sponsorships, pledges, payments, and acknowledgements.
  • Coordinate vendor invoices and payment tracking in collaboration with finance.
  • Serve as the internal point of contact for operational items with the external event planning consultant.

Miscellaneous

• • Work closely with leadership, finance, and external consultants to ensure smooth execution of development activities.
  • Identify opportunities to improve systems, workflows, and tracking over time.
  • As organizational needs evolve, there may be opportunities to take on additional responsibility in grant writing or event support.

Qualifications

Skills

• • Strong organizational and administrative skills with high attention to detail.
  • Experience managing tracking systems, documentation, and deadlines.
  • Comfortable working with budgets, invoices, and financial data.
  • Clear, professional written communication skills.
  • Proficiency with CRM systems (Salsa CRM or similar) and Microsoft Office, especially Excel and Word.

Competencies

• • Reliable, proactive, and comfortable owning routine operational work.
  • Able to manage multiple tasks and deadlines with consistency.
  • Collaborative and responsive, with strong follow-through.
  • Comfortable working independently within clear processes and guidance.

Education & Experience

• • Bachelors degr…