Org. Setting and Reporting

This position is located in the Office of the United Nations Resident Coordinator (UNRC) in Caracas (Bolivarian Republic of Venezuela). The incumbent will report to the OHCHR Team Coordinator in Caracas.

Responsibilities

Within delegated authority, the Assistant Administrative Officer will be responsible for the following duties: Human Resource Management

• Undertakes actions related to the administration of the units human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides information on units staffing needs for inclusion in departments staffing table. Budget and Finance
• Assists in developing the units work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
• Using Umoja, monitor budget/work program with respect to Headquarters budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database. Follow-up pending entitlements, payments and claims.
• Contributes to ensuring effective procurement processes to support office operations. Prepare cost analyses, financial reports, and proposals for new activities aligned with OHCHR-Venezuela’s goals and outcomes.
• Contributes to the development of budgetary and financial administration guidelines for own unit. General Administration
• Performs other related administrative duties, as required (e.g., operational travel programme, visas, monitoring accounts and payment to vendors and individual contractors for services, logistical and administrative support to office activities and field missions, physical space planning and the identification of office technology needs and maintenance of equipment, software (Umoja) and systems). Competencies PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related field. A first-level university degree (Bachelor’s degree or equivalent) in combination with two additional years of qualified work experience may be accepted in lieu of the advanced university degree Job – Specific Qualification Not available. Work Experience For candidates who hold a first level university degree, a minimum of two (2) years of experience in administration, finance, accounting, human resources management or related area is required. No experience is needed for candidates who hold an advanced university degree. Experience working on Enterprise Resource Planning (ERP) systems, such as Umoja and/or Inspira is desirable. Experience working in the United Nations Common System or similar international organization is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages Language Reading Writing Listening Speaking English UN Level III UN Level III UN Level III UN Level III Spanish UN Level III UN Level III UN Level III UN Level III Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice THIS POSITION IS TEMPORARILY AVAILABLE FOR SIX (6) MONTHS, WITH POSSIBILITY OF EXTENSION SUBJECT TO AVAILABILITY OF FUNDS.
• Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade.
• However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position.
• A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments.
• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization…