Part-Time Operations & Events Coordinator (Fractional Greater Boston)

The Exit Planning Exchange Greater Boston (XPX Greater Boston) is a community of professional advisors who collaborate to help private company owners build business value, transfer ownership, and create lasting legacies. The organization is structured as a 501(c)(6).

We are seeking a part-time Operations & Events Coordinator to provide administrative and event support across chapter activities. This role is structured as an independent contractor engagement (~20 hours per month) with most work performed remotely and periodic in-person support at Boston-area events.

Key Responsibilities

Events

Pre-Event Coordination

• • Help coordinate planning calls with panelists and speakers
  • Communicate with venue staff regarding logistics and event setup
  • Assist with attendee registration lists and name tag preparation

During Events (In-Person)

• • Assist with event setup and welcome table operations
  • Manage attendee check-in, name tags, and same-day registrations
  • Provide a warm welcome and help connect attendees with board members and other participants
  • Help direct guests to seating when programming begins
  • Assist with basic audio/visual coordination if needed
  • Gather informal feedback from attendees during the event

Post-Event Follow-Up

• • Collect event photos and materials
  • Compile attendee feedback and event notes
  • Coordinate with the chapters Marketing Committee on recap materials or event promotion

Membership Support

• • Respond to and route incoming membership inquiries
  • Assist with onboarding activities for new members
  • Coordinate new member spotlight opportunities
  • Support membership renewal outreach as needed

Sponsorship Support

• • Respond to initial sponsorship inquiries and route to leadership
  • Assist with sponsorship renewal coordination
  • Provide logistical support for the chapters sponsorship dinner

Administrative Support

• • Assist with coordinating the board offsite
  • Support occasional board initiatives or special projects
  • Provide general administrative assistance related to chapter operations

Ideal Candidate

• • Organized, dependable, and comfortable managing multiple small tasks
  • Strong communication and coordination skills
  • Experience supporting professional events, associations, or small organizations preferred
  • Comfortable interacting with senior executives and professional advisors in a polished networking environment
  • Based in the Greater Boston area and able to attend periodic in-person lunch or evening events (travel time compensated.

This role may be a great fit for someone who:

• • Has experience supporting professional associations, events, or small organizations
  • Previously worked in an administrative, event, or program coordination role and is seeking flexible part-time work
  • Enjoys interacting with professionals and helping create a welcoming networking environment.

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Time Commitment

• • Approximately 20 hours per month
  • Majority of work can be completed remotely
  • In-person presence required during certain monthly or bi-monthly Boston-area events
  • Because this is a small fractional role, we are seeking someone who can reliably support the chapters activities on a consistent basis.

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Compensation

• • $45$55 per hour, depending on experience
  • Fractional, contract-based engagement
  • Opportunity for a long-term working relationship with the chapter