Administrative & Finance Associate (G7) - UNFPA - Malabo, Equatorial Guinea

Administrative & Finance Associate

Recruiter: United Nations Population Fund (UNFPA)

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About UNFPA

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

Job Purpose (Job Summary)

The Administrative and Finance Associate delivers quality services in administration and finance to internal and external clients mastering all relevant rules, guidelines, processes and procedures. Based in the Malabo, Equatorial Guinea Country Office and reporting to the Country Representative, s/he takes a client-oriented results-focused approach to interpreting rules and providing support and guidance to the CO and UNFPA-supported projects. Responsibilities include preparing and monitoring the administrative budget, managing recruitment processes, implementing corporate systems, reviewing charges for common services, and maintaining an effective financial recording and reporting system. This role supervises clerical and support staff.

Job Identification: 26680

Grade: G7

Vacancy Type: Fixed Term

Location: Malabo, Equatorial Guinea

Job Schedule: Full time

Contract Duration: 1 Year with Possibility for extension

Remuneration: This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable. (Estimated range: XAF 1,200,000 - XAF 2,000,000 per month).

You would be responsible for:

• Adapting processes and procedures, anticipating and managing operational requirements of programme/ project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery.
• Preparing and monitoring the administrative budget and ensuring financial transactions are in accordance with UNFPA financial rules and procedures. Proposing procedures to improve internal controls and efficiency and respond to audit issues.
• Managing recruitment and selection process applying best practice HR tools and mechanisms, advising and briefing managers and project personnel on different types of contractual modalities, coordinating the performance appraisal process and advising on performance issues.
• Implementing corporate systems and applications in support of finance and human resource management and country office operations, creating systems and mechanisms for effective management of UNFPA resources, and advising and training project staff.
• Reviewing and preparing material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.
• Maintaining an effective financial recording and reporting system, internal control and audit follow-up, and processing financial transactions in an accurate and timely way.
• Reviewing and monitoring charges for common services and cost recovery taking into account maximum cost efficiency and representing UNFPA’s interests in related negotiations and agreements.
• Monitoring the dashboard to ensure timely correction and serving as the focal point for completion of integrated accountability checklist.

Qualifications and Experience:

Education:

Completed Secondary Level Education required. First level university degree desirable.

Knowledge and Experience:

• Seven years of relevant experience in administration, finance or office management.
• Proficiency in current office software applications and corporate IT systems.

Languages:

Fluency in English and Spanish is required. French is also desired.

Required Competencies:

Values: Exemplifying integrity, Demonstrating commitment to UNFPA and the UN system, Embracing cultural diversity, Embracing change.

Core Competencies: Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships.

Functional Competencies: Providing logistical support, Managing data, Managing documents, correspondence and reports, Managing information and work flow, Planning, organizing and multitasking, Supporting financial data analysis.

Managerial Competencies: Providing strategic focus, Engaging internal/external partners and stakeholders, Leading, developing and empowering people/ creating a culture of performance, Making decisions and exercising judgment.

UNFPA Work Environment: UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply.

Disclaimer: Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.

HOW TO APPLY

Posting Date: June 5, 2025

Application Deadline: June 27, 2025, 02:59 AM (WAT/UTC+1).

Interested candidates should apply via the UNFPA careers portal using the link below.