Org. Setting and Reporting

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent will perform the following duties: Provide administrative support the senior management on aviation safety matters. Administrative support in the management of the Mission Aviation Safety Programme. Administrative support in the management of the Mission aviation hazard and risk management and safety assurance. Administrative support and assistance in the management of the Aviation Emergency Response Plan. Administrative support on the coordination with the host country civil and military aviation authorities. The temporary position is based in Port au Prince and is located in the Aviation Safety Unit of the Office of the Director of Mission Support. The incumbent will report to the designated official Chief of Unit, Aviation Safety.

Responsibilities

The incumbent will be responsible for the completion of the following activities related to the implementation of the Mission Aviation Safety Programme in line with UN AVSTADS, DPKO and DFS Policies/guidance as tasked by the Aviation Safety Officer: Aviation Safety Programme Support

• Assists in the preparation and conduct of aviation safety inspections, evaluations and assessments by gathering documents, tracking observations, and supporting verification activities.
• Supports the monitoring of safety recommendations, corrective actions, and compliance requirements.
• Liaises with aircrew, Aviation Section, MovCon, maintenance personnel, and other mission components to facilitate information flow related to safety reporting and operational updates.
• Assist in the preparation and dissemination of aviation safety promotion initiatives and awareness campaigns.
• Support the coordination and administration of aviation safety training activities, including online courses, and training material development.
• Participates in the implementation of Aviation Emergency Response Plans and assists coordination of aviation safety related issues with local authorities.
• Assists in organizing the Mission Aviation Safety Council meetings and assists in the preparation, production and distribution of minutes.
• Draft routine communications related to the Mission Aviation Safety Programme.
• Administers missions Aviation Safety Platform as required. Data Analytics & Reporting
• Updates aircraft and air operator records in the aviation safety database and provide support to the respective users in completing and uploading the required aviation safety reports into the database.
• Collects and consolidates aviation safety data including flight operations records, occurrences and hazard reports, after mission reports, and maintenance documentation.
• Support the preparation of periodic aviation safety statistics, charts, dashboards, and data summaries to support trend monitoring, risk management, and safety performance indicators, for internal reporting and management review.
• Assists in preparing periodic aviation safety reports, presentations, and briefings. Clerical & Documentation Support
• Maintains and develops, organized electronic and physical filing systems for safety documentation, ensuring accuracy, completeness, and compliance with mission and UN recordkeeping guidelines.
• Drafts routine correspondence, meeting notes, safety circulars, and updates to safety databases.
• Coordinates the scheduling of safety meetings, audits, and training sessions; prepares agendas, attendance lists, and followup documentation
• Performs other duties as required. Competencies Professionalism: Ability to analyze aviation data, identify trends, and produce clear safety reports. Ability to identify issues, formulate opinions and make conclusions and recommendations. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Education High school diploma or equivalent is required. Job – Specific Qualification Certificate on Data analytics course is desirable. Additional technical or academic qualifications in Aviation, Data Analytics, Safety Management, Engineering, or Business Administration are desirable. Work Experience A minimum of five (5) years of progressively responsible experience in administrative support, clerical functions, or aviationrelated operations is required. The minimum years of experience is reduced to three (3) years with first-level university degree or equivalent in Data science, Business administration or Aviation Management Proficiency with standard MS office software is required. Experience working with data processing tools (eg. Excel, Power BI), databases, AI agents, or reporting dashboard is desirable; Experience in an aviation, transport, engineering, safety, or operational environment is desirable. Aviation Safety qualifications are desirable Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English and French are required. Spanish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages Language Reading Writing Listening Speaking English UN Level II UN Level II UN Level II UN Level II French UN Level II UN Level II UN Level II UN Level II Desirable Languages Language Reading Writing Listening Speaking Spanish UN Level II UN Level II UN Level II UN Level II Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
• This position is temporarily available until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be…