Org. Setting and Reporting

These temporary positions are located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The temporary position is based in Port au Prince and is located in the Engineering and Facility Management Section. The Administrative Officer reports directly to the Chief Engineering and Facilities Management Section (P-5) or designated officer.

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: Human Resource Management

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, training etc., ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Budget and Finance
• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Engineering and Facilities Management Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
• Defines requirements and work with Engineering and Facilities Management Units with respect to improving budget reporting systems and cost effective utilization of program resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
• Develops, maintains and monitors budget execution tools for the Engineering and Facilities Management Section, including tracking dashboards, expenditure forecasts and Power BI financial dashboards to support management decision making and reporting.
• Leads monthly/quarterly budget reviews with Engineering units; prepares analysis on commitments, obligations, expenditures and burn rates; and proposes corrective actions, as required.
• Supports preparation of budget submissions and revisions, including supporting documentation, justifications and reconciliation of financial data with programme plans. General Administration
• Oversees Engineering and Facilities Management work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Reviews adequacy of departmental space requirements.
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Tracks and coordinates all audit and oversight requirements (e.g., internal controls, OIOS/BOA or other reviews), maintains an audit action register, and monitors timely implementation and closure of recommendations.
• Creates and manages Microsoft-based trackers (e.g., Microsoft Lists/SharePoint/Excel trackers) for procurement actions, contract deliverables, service requests and unit performance indicators; ensures data integrity and timely updates.
• Produces periodic management reports that consolidate key operational and performance data, including workplan delivery, budget execution, procurement status, audit actions and key performance indicators.
• Performs other related work as required. Competencies Professionalism – Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Education Advanced university degree (Masters degree or equivalent degree) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two years qualifying experience may be accepted in lieu of the advanced university degree. Job – Specific Qualification Not available. Work Experience A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, project management or related field is required. Experience in budget monitoring, periodic budget reviews and budget preparation, including expenditure analysis, forecasting and financial reporting is required. Experience in tracking and coordinating oversight/audit actions, including follow-up, reporting and closure monitoring is required. Experience in developing and managing Microsoft-based trackers (e.g., advanced Excel tracking, SharePoint lists or Microsoft Lists) or equivalent is required. Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards is desirable. Experience working in a field mission and/or international organization in a complex operational environment is desirable. Experience supporting engineering, facilities management, logistics or other technical sections is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system, for finance, procurement and/or human resources is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details). Required Languages Language Reading Writing Listening Speaking English UN Level II UN Level II UN Level II UN Level II Desirable Languages Language Reading Writing Listening Speaking French UN Level I UN Level I UN Level I UN Level I Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview. Special Notice This temporary job opening is being advertised…