Org. Setting and Reporting

The position is located in the United Nations Military Observer Group in India and Pakistan (UNMOGIP), Islamabad. This position supervises Unit Chiefs of the Supply Chain Management and Service Delivery, Transport, and Centralized Warehouse Unit and reports to the Chief Mission Support. He/She is responsible for the overall management of service delivery, supply chain, transport and warehousing services to all Mission components through planning, coordinating and service delivery including management of staff, assets and budgetary resources assigned to the relevant Fund Centers.

Responsibilities

• Management, Planning and Coordination of Supply Chain & Service Delivery, Transport and Warehousing Activities The post will supervise Units chiefs and team leaders , who are in charge of technical, operational, and logistical units both in supply chain management and service delivery (engineering and facility maintenance unit, life support , property management, centralized warehouse, and transport). Oversees allocation and control of all supplies received, stored in warehouse and distributed by the mission in HQ and Field stations. Supervises Receiving and Inspection (R & I) activities and reports for submission to Procurement Unit. Manages and provides operational and policy guidance in all supply chain and service delivery functions to his/her staff and the CMS as required. He/She will also ensure compliance with policies, rules, SOPs and will provide technical responses to OIOS and BOA audits. The incumbent will chair or be a member of technical and operational committees. Participates in the mission planning process throughout the mission lifecycle. Develops the supply chain and service delivery workplan and manages the performance of the teams by setting and monitoring KPIs. Coaches, mentors and assist staff under his/her supervision with their professional development. Develops and implements a service optimization programme to promote continuous improvement in the quality and delivery of supply chain management activities to mission clients, particularly related to the accurate recording of mission material and disposal thereof. Conducts a regular review of critical and key supply chain and broader mission processes to identify and resolve bottlenecks, delays and inefficiencies. Plans, monitors, and coordinates the integrated supply chain processes including demand planning, acquisition, inventory management, warehousing, distribution, and asset disposal in liaison with Procurement & budget. Leads or participates in mission planning processes and supply chain reviews to ensure effective delivery of support services. Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required. Plans the implementation of effective service delivery and ensures forecasting and resourcing of goods and services. Engages in the solicitation exercises for the contracting of services and the purchases of goods and materials. Engages in the leasing of facilities and the provision of services to agencies, funds and programs on a cost recovery basis. 2. Data Analysis, Reporting, Performance Monitoring and Compliance Manages data and reporting for supply chain management and service delivery metrics and ensures that all processes and systems in place and cost effective. Collaborates with stakeholders to ensure implementation of end-to-end supply chain programme, through final disposal and deactivation, physically and in the ERP (Umoja). Reviews contractor performance data and prepares service evaluations and coordinates with technical units and contract management teams to address service gaps. Prepares compliance documentation, inventory reconciliations, and reports for mission leadership and in compliance with UN Financial Rules and Regulations (FRR). 3. Operational Support to Field Missions or Locations Provides direct or indirect technical and logistical support to field offices or remote locations in the implementation of logistics operations, including asset handovers, relocations, and infrastructure transition. Coordinates with field offices, conducts site visits and virtual assessments and Drafts operational instructions and support plans. 4. Coordination of Environmental and Waste Disposal Processes and OSH Risk measures Environmentally responsible waste management and disposal operations in accordance with UN policies by working with environmental officers and engineering staff. Plans and monitors hazardous and general waste disposal. Carries out other duties as assigned.

Competencies

Professionalism: Practical knowledge in the areas of supply chain management, warehouse management including receiving and disposal, distribution, and environmental standards; Good understanding of internal procurement policies, practices and procedures; Proven analytical skills, including ability to research and analyze data and develop recommendations and plans; Ability to supervise warehouse assets and materials; Knowledge of and ability to apply UN rules, regulations, policies, and guidelines in work situations; Ability to provide professional technical advice in the area of supply chain management and service delivery (engineering, supply, property management, centralized warehouse, and transport). Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Managing Performance: Delegates the appropriate responsibility, accountability and decision- making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Technical or vocational certificate in business administration, public administration, engineering, law or other relevant field is required.

Work Experience

A minimum of (10) ten years of progressively responsible experience in supply services, service delivery, administration, logistics, engineering, project management or related area is required. The minimum years of relevant experience is reduced to (05) five years for candidates who possess a first-level university degree.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Desirable Languages

Language

Reading

Writing

Listening

Speaking

French

UN Level II

UN Level II

UN Level II

UN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinators office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

• This position is temporarily available until 31 December, 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to internal candidates, who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinators office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions. UN Secretariat provides equal opportunity to all qualified female & male including the physically challenged candidates. UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrators working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on Manuals in the Help tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section 2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS BANK ACCOUNTS.